Executive / Personal Assistant (Events)
About The Position
Executive / Personal Assistant (Events) Van Wyck & Van Wyck is a highly regarded environmental design and event production firm headquartered in New York City. We produce bespoke celebrations ranging from stunning weddings on beaches and mountaintops to international destination experiences. www.vanwyck.net Workshop designs and produces engaging events that communicate a brand’s message. We build experiences that create compelling content, heighten brand loyalty, and influence purchase behavior. www.workshopworldwide.com Our two sister companies are distinguished by innovative designs and an unsurpassed level of service, with over 20 years of experience in the field. We are a dynamic, creative, and growth-oriented team with exceptionally high production values. POSITION Van Wyck & Van Wyck is seeking a highly organized and polished communicator for an Executive / Personal Assistant (Events) role. This role supports private events and works in close partnership with a founding principal of the company, Mimi van Wyck. This is a dual-role position, with primary responsibility supporting event production and project coordination, alongside dedicated executive and personal support. The role requires comfort working 1:1 with a senior leader, managing shifting priorities, and operating independently in a non-traditional, home-office environment. This role is not siloed. Responsibilities shift based on event timelines and executive priorities. While the role offers exposure and growth in both project management and executive support, success depends on exceptional written communication, strong judgment, discretion, and the ability to seamlessly balance multiple workstreams without constant oversight. This role is based in our Charleston, South Carolina office and is approximately 60% project coordination and event production support, and 40% executive and personal assistance. This is a full-time, exempt, in-office position with occasional travel (approximately once per month) to event sites. Hours vary based on event ramp-up, travel, and executive needs, and candidates should be comfortable with this reality.
Requirements
- Candidates must work independently and demonstrate strong anticipatory skills.
- Bachelor’s degree from an accredited four-year institution
- Excellent written and verbal communication skills
- 1–3 years in executive, personal, or high-touch support roles
- Exposure to events, hospitality, or production environments strongly preferred
- Strong command of Microsoft Office Suite (Outlook, PowerPoint, Excel, Word); AutoCAD a plus
- Comfortable working across both Mac and PC platforms
- Polished, professional, and upbeat presence
- Strong organizational skills and ability to manage multiple priorities simultaneously
- Discretion, sound judgment, and high emotional intelligence
- Highly detail-oriented with strong follow-through
- Proactively anticipates needs and resolves issues before escalation
- Adaptable and calm in a fast-paced, evolving environment
- Service-oriented mindset with a strong sense of ownership
Nice To Haves
- Exposure to events, hospitality, or production environments strongly preferred
- Strong command of Microsoft Office Suite (Outlook, PowerPoint, Excel, Word); AutoCAD a plus
Responsibilities
- Manage complex domestic and international travel arrangements, including flights, accommodations, and documentation
- Maintain and proactively manage the executive calendar, anticipating conflicts and shifting priorities
- Draft, edit, and manage written communications on behalf of the principal
- Track deadlines, follow-ups, and commitments across multiple workstreams
- Review, code, and reconcile business and personal expenses
- Support personal projects, home-hosted events, gifting, and special initiatives for clients, family, and staff
- Support event production timelines, logistics, and deliverables
- Attend client and vendor meetings; capture notes and distribute clear written summaries and action items
- Liaise with vendors and external partners; conduct vendor research as needed
- Track event-related expenses and invoices
- Support on-site event execution and travel as required
- Maintain organized digital and physical file systems within the home office
- Build and maintain systems that ensure work moves forward efficiently
- Anticipate needs, identify potential issues early, and take action without waiting for instruction
- Handle sensitive information with discretion and sound judgment
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
11-50 employees
