Executive / Personal Assistant (Events & Special Projects)

Van Wyck & Van Wyck•Charleston, SC

2d•Onsite

About The Position

Van Wyck & Van Wyck is seeking a highly organized and polished communicator for an Executive / Personal Assistant (Events & Special Projects) role. This role supports private events and works in close partnership with a founding principal of the company, Mimi van Wyck. This is a dual-role position, with primary responsibility supporting event production and project coordination, alongside dedicated executive and personal support. The role requires comfort working 1:1 with a senior leader, managing shifting priorities, and operating independently in a non-traditional, home-office environment. This role is not siloed. Responsibilities shift based on event timelines and executive priorities. While the role offers exposure and growth in both project management and executive support, success depends on exceptional written communication, strong judgment, discretion, and the ability to seamlessly balance multiple workstreams without constant oversight. This role is based in our Charleston, South Carolina office and is approximately 60% project coordination and event production support, and 40% executive and personal assistance. This is a full-time, exempt, in-office position with occasional travel (approximately once per month) to event sites. Hours vary based on event ramp-up, travel, and executive needs, and candidates should be comfortable with this reality.

Requirements

Bachelor’s degree from an accredited four-year institution
Excellent written and verbal communication skills
1–3 years in executive, personal, or high-touch support roles
Strong command of Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
Comfortable working across both Mac and PC platforms
Polished, professional, and upbeat presence
Strong organizational skills and ability to manage multiple priorities simultaneously
Discretion, sound judgment, and high emotional intelligence
Highly detail-oriented with strong follow-through
Proactively anticipates needs and resolves issues before escalation
Adaptable and calm in a fast-paced, evolving environment
Service-oriented mindset with a strong sense of ownership

Nice To Haves

Exposure to events, hospitality, or production environments strongly preferred
AutoCAD a plus

Responsibilities

Manage complex domestic and international travel arrangements, including flights, accommodations, and documentation
Maintain and proactively manage the executive calendar, anticipating conflicts and shifting priorities
Draft, edit, and manage written communications on behalf of the principal
Track deadlines, follow-ups, and commitments across multiple workstreams
Review, code, and reconcile business and personal expenses
Support personal projects, home-hosted events, gifting, and special initiatives for clients, family, and staff
Support event production timelines, logistics, and deliverables
Attend client and vendor meetings; capture notes and distribute clear written summaries and action items
Liaise with vendors and external partners; conduct vendor research as needed
Track event-related expenses and invoices
Support on-site event execution and travel as required
Maintain organized digital and physical file systems within the home office
Build and maintain systems that ensure work moves forward efficiently
Anticipate needs, identify potential issues early, and take action without waiting for instruction
Handle sensitive information with discretion and sound judgment