Executive PA & Operations Assistant

Hannover Re•Stockholm, ME

34d

About The Position

For our department HR & General Administration we are seeking to appoint a Executive PA & Operations Assistant commencing immediately on a permanent basis. Are you ready to take on a dynamic role at the heart of our Stockholm office? We are looking for an Executive PA & Operations Assistant to provide high-level support to our CEO and play a key part in our Team Operations. As Executive PA & Operations Assistant, you will be central to creating structure, efficiency, and flow in both management and operational processes. You'll work closely with the CEO and Team Operations & Office Support, ensuring that strategic and operational activities are carried out smoothly and accurately.

Requirements

Strong project management skills and a structured, solution-oriented approach.
Excellent communicator in both Swedish and English.
Able to build and nurture relationships within and outside the organization.
Accurate, responsible, and committed to teamwork with a humble attitude.
Experienced with the M365 portfolio (PowerPoint, SharePoint, Teams, Outlook, Power Automate).
Interested in IT tools and digital efficiency.
Skilled at producing and managing professional, audience-adapted internal communications.

Responsibilities

Coordinate and book the CEO's meetings, travel, conferences, and events.
Prioritize and protect the CEO's time through efficient calendar management.
Prepare presentations, reports, and meeting materials.
Write, proofread, and ghostwrite communications in Swedish and English.
Lead and coordinate projects linked to the CEO's priorities.
Manage confidential information with integrity and discretion.
Be an active part of Team Operations & Office Support, fostering a positive collaborative climate.
Bridge the local finance department with the home office, supporting reporting and data sources.
Project manage office events and external activities (e.g., marketing days, breakfast meetings, cocktail events).
Plan and coordinate internal staff meetings and activities.
Manage Stockholm's internal communication platforms (SharePoint, Viva Engage, etc.).
Produce and quality-assure presentation materials according to company guidelines.
Collaborate with the global marketing team to localize communication materials.
Ensure compliance with marketing and communication policies.
Identify and drive improvements in internal workflows and digital tool usage (e.g., SharePoint, MS Teams, Power Automate).
Contribute to increasing Stockholm's visibility internally and externally.