Professional Services Group - Executive or Administrative Assistant

Howden • Miami, FL

47d • $80,000 - $110,000

About The Position

As an Executive/Administrative Assistant at Howden US, you’ll provide high-level administrative and project support to senior executives, ensuring seamless operations and enabling leadership to focus on strategic priorities. Expect to: Manage complex calendars, coordinate meetings, and arrange domestic/international travel. Prepare board papers, presentations, and executive communications. Liaise with internal teams and external partners to facilitate projects and initiatives. Maintain accurate records in CRM and agency management systems (e.g., EPIC, AMS360). Monitor market trends and regulatory changes to proactively support executive decision-making. Participate in leadership meetings, presentations, and strategy sessions. Support cross-functional initiatives including process improvement, training, and thought leadership. Handle confidential information with discretion and professionalism.

Requirements

• 3+ years of experience as an Executive Assistant, Administrative Assistant, Personal Assistant, or Office Manager (insurance or consultancy sector experience preferred).
• Strong organizational, communication, and relationship management skills.
• Proficiency in CRM and agency management systems.
• Ability to manage competing priorities and produce accurate documentation under tight deadlines.
• Collaborative mindset—comfortable working with executives, internal teams, and external partners.
• Entrepreneurial spirit and a passion for supporting leadership.

Nice To Haves

• insurance or consultancy sector experience preferred

Responsibilities

• Manage complex calendars, coordinate meetings, and arrange domestic/international travel.
• Prepare board papers, presentations, and executive communications.
• Liaise with internal teams and external partners to facilitate projects and initiatives.
• Maintain accurate records in CRM and agency management systems (e.g., EPIC, AMS360).
• Monitor market trends and regulatory changes to proactively support executive decision-making.
• Participate in leadership meetings, presentations, and strategy sessions.
• Support cross-functional initiatives including process improvement, training, and thought leadership.
• Handle confidential information with discretion and professionalism.

Benefits

• Medical, dental, and vision insurance, including healthcare savings and reimbursement accounts
• 401(k) retirement plan
• Flexible Paid Time Off and paid parental leave
• Life and Disability insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed