Executive Operations & Strategic Support Partner
About The Position
From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance. Job Summary Supports the Head of RE AM as a hybrid operational partner and strong execution resource — proactive, independent, anticipatory, polished, and able to drive tasks and cross‑functional coordination.
Requirements
- High school diploma required; associate or bachelor’s degree preferred.
- 2+ years in operations, coordination, executive support.
- Strong problem‑solving, analysis, communication, confidentiality, professionalism.
- Strong organizational skills, ability to work independently.
- Proficiency in Microsoft Office and internal systems.
Nice To Haves
- Experience supporting senior leaders preferred.
- English: Spanish a plus
Responsibilities
- Operational & Strategic Partnering – 40%- Anticipate needs, identify gaps, drive priorities.
- Support planning and execution of operational programs.
- Compile, analyze, and prepare performance indicators.
- Ensure alignment with policies, compliance, and communication practices.
- Stakeholder Coordination & Cross‑Functional Support – 20%- Liaise across internal RE teams and leaders.
- Coordinate tasks, information flow, documentation.
- Support meeting preparation, notes, and action tracking.
- Documentation, Systems, & Process Support – 20%- Prepare, review, organize documents.
- Monitor data accuracy in business systems.
- Monitor project worksheets and action item tracking. (Quality Gates, adherence to processes)
- Project Coordination & Executive Operations – 10%- Track milestones and outcomes.
- Assist with preparation for business meetings and presentations.
- All other duties as assigned – 10%
Benefits
- Equal Opportunity Employer
- competitive salary and benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
