Executive Operations Partner

Planet•San Francisco, CA

2d•Hybrid

About The Position

We are seeking a thoughtful, proactive, and detail-oriented Executive Operations Partner to support 3 senior leaders across the organization. This individual will serve as a critical enabler—ensuring that our executives are supported, informed, and positioned to focus on the most strategic priorities. This role requires someone who thrives in a dynamic corporate environment, can anticipate needs before they’re expressed, and communicates with precision and professionalism. The ideal candidate operates with discretion, grace under pressure, and a natural ability to build trust and influence across teams. This is a full-time, hybrid role which will require you to work from our San Francisco office 3 days per week.

Requirements

4+ years of experience supporting senior executives, ideally in a dynamic, high-growth corporate environment, and global environment (working across time zones).
Bachelor’s degree in a related field.
Exceptional organizational and prioritization skills with the ability to manage multiple tasks simultaneously.
A proactive, solutions-oriented mindset—able to operate independently and take initiative with minimal direction.
High degree of professionalism, confidentiality, and judgment when managing sensitive information.
Solid collaboration and interpersonal skills, with the ability to influence and partner effectively across teams.
Excellent written and verbal communication skills.
Proficiency in G Suite (Google Workspace) and modern collaboration tools (Slack, Zoom, Concur, etc.).

Nice To Haves

Ability to react with appropriate levels of urgency in situations that require prompt responses or turnaround.
Adaptability with the ability to express and communicate with a variety of people.
Skilled at building structure in ambiguity and improving workflows across teams.
A solid sense of curiosity, willingness to learn, and excitement about Planet’s mission.

Responsibilities

Executive Enablement: Support 3 senior executives cross-functionally, managing calendars, priorities, and workflows to ensure focus on strategic initiatives and company goals.
Calendar & Prioritization: Coordinate complex and dynamic schedules across time zones, managing requests with a deep understanding of business priorities.
Travel & Logistics: Manage domestic and international travel arrangements, including flights, hotels, ground transportation, visas, and itineraries
Operational Excellence: Partner with other Executive Operations Partners to drive consistency, streamline processes, and optimize executive operations across Planet.
Anticipation & Initiative: Proactively identify needs, remove barriers, and resolve issues before they arise; ensure leaders are fully briefed ahead of meetings and decisions.
Cross-Functional Coordination: Liaise with internal and external stakeholders, managing sensitive communications and ensuring follow-through on commitments.
Meeting Management: Prepare materials, note key actions and decisions, and ensure timely follow-up and execution of deliverables.
Administrative Precision: Manage expenses, reconcile budgets, coordinate events, and support large onsite meetings and team gatherings.