Executive Operations Assistant

Apex Virtual Solutions•Atlanta, GA

7d•Hybrid

About The Position

Apex Virtual Solutions is an operational excellence firm founded in 2007. For nearly two decades, we have helped 200+ C-suite executives and high-performing leaders reclaim 100+ hours per month through strategic delegation, fractional COO services, and operational systems. ROLE OVERVIEW The Executive Operations Assistant is a high-trust, high-visibility role at the center of our CEO's productivity. You will bring proven experience in executive support or operational coordination and immediately take ownership of calendar management, communications, scheduling, and client-facing work — without a lengthy ramp-up period. This is a part-time role with a structured 90-120 day pathway to full-time. You will hit the ground running. In return, you will have direct access to a founder with 19 years of operational expertise, meaningful work in a growing fractional COO practice, and a clear growth trajectory.

Requirements

2–5 years in executive support, operations coordination, or chief of staff support — in a professional services, consulting, or fast-paced business environment
Proven track record of owning a senior leader's calendar with zero-tolerance for errors
Demonstrated ability to manage competing priorities without daily supervision
Strong written communication — you have written on behalf of a leader before
Proficiency with Google Workspace; comfort learning new tools quickly

Nice To Haves

Experience at a consulting firm, fractional services company, or multi-client environment
Hands-on social media management with measurable results
Familiarity with Basecamp, HubSpot, Canva, or MailerLite
Exposure to COO, operations, or business consulting work in any capacity
Interest in growing into a senior operations or fractional COO support role long-term

Responsibilities

Calendar & Schedule Management Own the CEO's calendar end-to-end — you protect her time, not just manage it
Coordinate speaker engagements, podcast interviews, and media appearances from outreach to confirmation
Manage Calendly configuration, booking workflows, and pre-meeting briefing packages
Proactively identify and resolve scheduling conflicts before they reach the CEO
Social Media Support Own the content calendar — plan, draft, schedule, and publish across LinkedIn, Instagram, and TikTok
Repurpose CEO recordings, ideas, and expertise into platform-ready content with minimal direction
Track and report monthly performance metrics; make data-informed recommendations
Stay current on platform trends and bring content ideas proactively — don't wait to be asked
Fractional Client Support (as needed) Prepare client-facing deliverables: briefs, reports, agendas, and meeting summaries
Manage action item tracking across multiple active client engagements simultaneously
Support CEO in fractional COO engagements — research, document formatting, and logistics
Identify opportunities to templatize recurring client deliverables
Operational Excellence Manage email triage using an approved decision tree — draft and send routine responses independently
Maintain organized systems across Google Workspace and Basecamp
Proactively identify operational inefficiencies and propose solutions — don't just flag problems
Document your own workflows and contribute to the Apex SOP library