Executive Operations Assistant

Opus Communities • Davie, FL

1d • $60,000 - $65,000 • Remote

About The Position

AF Office is seeking a highly organized and detail-oriented Executive Operations Assistant to support day-to-day financial and administrative operations. This role is ideal for someone who thrives on organization, enjoys handling financial and operational tasks, and takes pride in keeping things running smoothly behind the scenes. You will work directly with leadership to manage administrative workflows, financial coordination, and operational execution across a growing real estate investment platform.

Requirements

• 3+ years experience in administrative, operations, or bookkeeping roles
• Experience with QuickBooks or similar accounting software
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and follow through independently

Nice To Haves

• Experience in real estate, property management, or finance
• Familiarity with banking operations (ACH, wires, vendor payments)

Responsibilities

• Enter and manage transactions in QuickBooks
• Prepare ACH, wire transfers, and bank transactions for approval
• Track invoices, payments, and vendor balances
• Maintain accurate and organized financial records
• Communicate with banks, utilities, and service providers
• Handle administrative requests and follow-ups
• Print, process, and mail checks and documents
• Maintain organized digital and physical filing systems
• Support entity management and documentation
• Assist with compliance paperwork and internal tracking
• Coordinate with internal teams and external partners as needed
• Assist with operational follow-ups and task tracking
• Help ensure priorities are executed and completed

Benefits

• Health & Dental Insurance
• Paid Time Off (available after 90 days of successful employment)
• 401(k) eligibility after 1 year
• Flexible work environment
• Opportunity to grow within a real estate investment platform

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed