Executive Office Operations Assistant
About The Position
The Executive Office Operations Assistant role manages C-suite operational needs while delivering a high-touch, welcoming experience for all visitors. The Executive Office Operations Assistant supports key administrative functions within the C-Suite, including executive projects, and events, requiring sound judgment, discretion, and close collaboration with executive leadership support partners. C-Suite Operations & Executive Suite Management Maintain consistent front desk coverage and serve as the first point of contact for executives and visitors. Ability to build and maintain positive relationships/relationship management. Manage scheduling and access to secured conference rooms. Oversee office and kitchen supply inventory to ensure readiness and professionalism. Support and implement initiatives that enhance the overall executive and guest experience. Coordinate with building management, facilities, security, and support teams to address operational needs. Office of the CEO Support Partner closely with the CEO’s Executive Assistant to ensure seamless Office of the CEO operations. Create, edit, and format executive meeting materials, presentations, and communications. Assist with coordinating complex domestic and international travel for the CEO by partnering closely with the travel consultant and corporate hangar to plan flight logistics; book hotels and ground transportation; and prepare comprehensive travel itineraries that include flight details, accommodations, transportation, and meeting agendas. Manage event logistics, including invitations, RSVPs, and on-site support. Process expense approvals and assist with mass communications as needed. Support calendar coordination and meeting preparation across global time zones. Handle highly confidential information with discretion and professionalism. Provide administrative and logistical support for strategic initiatives and special projects.
Requirements
- 6+ years of related experience or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, or education.
- Ability to set priorities, handle multiple tasks and meet deadlines.
- Flexible and adaptable to rapidly changing priorities and the ability to handle confidential information.
- school diploma required, associate degree preferred.
- Strong organizational skills and strong attention to detail.
- Strong verbal and written communication skills.
- Ability to work independently while collaborating effectively with leadership teams.
- Ability to gather, consolidate and analyze data from various sources.
- Exceptional interpersonal and customer service skills.
- Strong attention to detail and follow-through.
- Flexible and adaptable to rapidly changing priorities and the ability to handle confidential information.
- Professional presence, sound judgment, and discretion.
- Proficiency in Windows based computer applications (Microsoft Office Suite).
- Ability to manage sensitive and confidential information.
Responsibilities
- Maintain consistent front desk coverage and serve as the first point of contact for executives and visitors.
- Ability to build and maintain positive relationships/relationship management.
- Manage scheduling and access to secured conference rooms.
- Oversee office and kitchen supply inventory to ensure readiness and professionalism.
- Support and implement initiatives that enhance the overall executive and guest experience.
- Coordinate with building management, facilities, security, and support teams to address operational needs.
- Partner closely with the CEO’s Executive Assistant to ensure seamless Office of the CEO operations.
- Create, edit, and format executive meeting materials, presentations, and communications.
- Assist with coordinating complex domestic and international travel for the CEO by partnering closely with the travel consultant and corporate hangar to plan flight logistics; book hotels and ground transportation; and prepare comprehensive travel itineraries that include flight details, accommodations, transportation, and meeting agendas.
- Manage event logistics, including invitations, RSVPs, and on-site support.
- Process expense approvals and assist with mass communications as needed.
- Support calendar coordination and meeting preparation across global time zones.
- Handle highly confidential information with discretion and professionalism.
- Provide administrative and logistical support for strategic initiatives and special projects.
Benefits
- Personal Time Off (PTO) is provided to hourly (non-exempt) employees and provides a set amount of accrued time earned each pay period. Employees can use their PTO for vacation, personal or short-term illness.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
