Executive Office Administrator

Boeing • Seattle, WA

1d • Onsite

About The Position

We are seeking a highly organized and proactive Executive Office Administrator to support our Vice President, State Advocacy Global Engagement (SAGE) in our Seattle, WA office. The SAGE team advances Boeing's business through advocacy, building trusted relationships, and making investments to improve communities for our stakeholders. The ideal candidate has experience supporting senior executives and possesses a high degree of professionalism and discretion. The selected candidate will be responsible for ensuring efficient use of time and resources, managing communication, coordinating dynamic travel and meetings for executive-level personnel, and interacting with BCA leadership as needed. This role requires strong communication skills, attention to detail, and the ability to work independently under limited supervision in a busy environment.

Requirements

• 2+ years of experience providing office administrator support to a senior or higher-level manager
• 2+ years of experience making domestic and/or international travel arrangements and generating expense reports
• 2+ years of experience supporting calendars, travel and meeting for higher level management
• 3+ years of experience composing and editing documents in Microsoft Word, Excel, Outlook and PowerPoint
• Team player, able to work in collaborative environment

Nice To Haves

• 5+ years of experience with maintaining calendars and executive relationships
• 3+ years of experience converting data into a presentation
• 3+ years of experience in a role which required strong interpersonal and communication skills
• Experience as an Office Administrator supporting a Vice President
• Experience managing and organizing multiple deliverables and deadlines with minimal direction

Responsibilities

• Time Management: Prioritize and schedule management-level employee time and availability for efficient use of time.
• Communication Handling: Process incoming and outgoing communication and correspondence to ensure proper dissemination of information.
• Calendar Management: Create and maintain group calendars and meeting notices for the vice president.
• Travel Coordination: Coordinate and process domestic and international business travel arrangements, monitor designated business traveler's logistics.
• Expense Reporting: Generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement, verifying payments to corporate credit cards.
• Data Compilation: Collect and compile data to provide visibility of status for traveler's review and/or signature.
• Document Management: Create, edit, and maintain electronic and written communication such as memos, announcements, reports, presentations, meeting minutes, and notes utilizing Microsoft Word, PowerPoint, Excel, and SharePoint.
• Information Tracking: Track and maintain information related to department and business operations.
• Verbal Communication: Verbally communicate a wide variety of information to multiple audiences.
• Conference Room Management: Track and maintain designated conference room schedules for availability and efficient use of resources, as well as coordinate logistics for meetings.
• Office Supply Management: Order and maintain office supplies, distribution lists, and Boeing files and applications.
• Event Support: Support logistics for executive-level internal and external events.
• Mentorship: Provide guidance for less experienced employees.
• Independent Work: Work under limited supervision to achieve departmental goals.

Benefits

• Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
• The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.
• The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed