Executive Meeting Manager

Naperville•Lisle, IL

2d•$50,000 - $55,000

About The Position

Join the Hyatt Regency Lisle Near Naperville! Experience the best of suburban hospitality at Hyatt Regency Lisle near Naperville , a vibrant retreat located just minutes from downtown Naperville and major Chicago business and leisure destinations. Our hotel blends modern comfort with genuine service, offering spacious suite-style guestrooms, an indoor pool, fitness center, complimentary self-parking, and a contemporary restaurant and lounge. As a valued member of our team, you’ll help create memorable experiences for every guest—supporting them from arrival to departure with warmth, professionalism, and a true commitment to hospitality. We foster an environment where you can learn, grow, and make a meaningful impact each day. About Vinayaka Hospitality Founded in 2008, Vinayaka Hospitality is built on innovation, intelligence, and compassion. Our team combines a passion for service with operational excellence, proudly managing 12 properties across multiple markets in collaboration with respected brands such as Hilton, Marriott, and Hyatt. We operate with a proactive, growth-minded approach—constantly seeking new opportunities, refining our strategies, and empowering our teams. Our success is driven by strong partnerships, responsive leadership, and a deep commitment to elevating the hospitality experience. ESSENTIAL FUNCTIONS The Executive Meeting Manager is responsible for generating business, strengthening client relationships, and ensuring successful execution of events. Key responsibilities include: Sales & Client Development Maintain strong relationships with existing customers while actively developing new business. Consistently solicit new clients through phone calls, emails, networking, and local outside sales efforts. Manage account details to ensure all aspects of solicitation, contracting, and closing are accurately documented. Conduct property tours and prepare materials for site inspections. Facilitate competitive set tours and build professional relationships to encourage referrals. Attend industry-related meetings, networking events, and community functions to promote the hotel. Review competition reader boards regularly and develop leads from market intelligence. Respond to all sales leads within 24 hours. Event Planning & Execution Work closely with clients to identify needs and design tailored event programs. Responsible for full detailing of events, including preparing Banquet Event Orders (BEOs). Partner with the Banquet Supervisor and operational teams to ensure flawless event execution. Welcome group contacts upon arrival and remain available throughout events to ensure satisfaction. Performance Management & Reporting Meet or exceed budgeted goals for food, beverage, room rental, and audio/visual revenue. Complete required monthly forecasting and reporting accurately and on time. Manage workload effectively with strong attention to detail. Conduct weekly sales calls to maintain relationships and solicit new opportunities. Responsibilities may evolve based on the needs of the hotel.

Requirements

Ability to speak, read, write, and understand the primary language(s) used in the workplace.
Strong verbal and written communication skills.
Ability to work independently and as a leader within a team environment.
Basic computer proficiency (Microsoft Office, CRM systems, email platforms, etc.).
Knowledge of hotel operations, competitive markets, and local demand drivers.
Strong commitment to delivering exceptional guest satisfaction.
Ability to make effective decisions with general policy guidelines and minimal supervision.

Responsibilities

Maintain strong relationships with existing customers while actively developing new business.
Consistently solicit new clients through phone calls, emails, networking, and local outside sales efforts.
Manage account details to ensure all aspects of solicitation, contracting, and closing are accurately documented.
Conduct property tours and prepare materials for site inspections.
Facilitate competitive set tours and build professional relationships to encourage referrals.
Attend industry-related meetings, networking events, and community functions to promote the hotel.
Review competition reader boards regularly and develop leads from market intelligence.
Respond to all sales leads within 24 hours.
Work closely with clients to identify needs and design tailored event programs.
Responsible for full detailing of events, including preparing Banquet Event Orders (BEOs).
Partner with the Banquet Supervisor and operational teams to ensure flawless event execution.
Welcome group contacts upon arrival and remain available throughout events to ensure satisfaction.
Meet or exceed budgeted goals for food, beverage, room rental, and audio/visual revenue.
Complete required monthly forecasting and reporting accurately and on time.
Manage workload effectively with strong attention to detail.
Conduct weekly sales calls to maintain relationships and solicit new opportunities.
Responsibilities may evolve based on the needs of the hotel.