Executive Management Assistant for Citi’s Chief Human Resources Officer

Citi•New York, NY

5h•Hybrid

About The Position

Calendar and Meeting Management: Proactively manages the CHRO's calendar, coordinating all aspects of in-person and virtual meetings, offsites, and conferences, potentially across multiple international time zones. Manages all logistical aspects for executive engagements: room bookings, catering, attendance tracking and technology support. Prepares, distributes, and manages meeting materials and agendas. Prepares internal/external correspondence in addition to maintaining, answering, and routing correspondence not requiring the manager's attention. Coordinates end-to-end travel arrangements, including detailed itineraries, flights, hotels, ground transportation, passports, and visas. Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system. Ensures the highest level of confidentiality and discretion with sensitive information. Represents CHRO's office with highest level of integrity. Assists with creation/modification of presentations, spreadsheets, and other documents, including materials for the CEO, Executive Management Team, Board of Directors, Shareholders, Regulators, and Clients. Assists in special projects, as needed. Collaborates effectively and work closely with other Executive Assistants (EAs) to enable successful meeting management. Enables flexibility and agility in meeting management. Provides back up support for administrative staff when required. Ability to work onsite at 388 Greenwich Street, NY, NY, on hybrid schedule.

Requirements

Previous office administration experience, preferably within a large and complex financial services or similar organization.
Highly proficient in Microsoft Office.
Significant senior level executive administrative experience at the C-suite level.
Consistently demonstrates clear and concise written and verbal communication skills.
Demonstrated ability to quickly gain command of new systems.
Self-motivated and detail oriented with ability to manage multiple tasks in collaboration with partners and stakeholders.
Excellent organizational skills and ability to work proactively without close supervision.
Bachelor's/University degree or equivalent experience.

Responsibilities

Proactively manages the CHRO's calendar, coordinating all aspects of in-person and virtual meetings, offsites, and conferences, potentially across multiple international time zones.
Manages all logistical aspects for executive engagements: room bookings, catering, attendance tracking and technology support.
Prepares, distributes, and manages meeting materials and agendas.
Prepares internal/external correspondence in addition to maintaining, answering, and routing correspondence not requiring the manager's attention.
Coordinates end-to-end travel arrangements, including detailed itineraries, flights, hotels, ground transportation, passports, and visas.
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
Ensures the highest level of confidentiality and discretion with sensitive information.
Represents CHRO's office with highest level of integrity.
Assists with creation/modification of presentations, spreadsheets, and other documents, including materials for the CEO, Executive Management Team, Board of Directors, Shareholders, Regulators, and Clients.
Assists in special projects, as needed.
Collaborates effectively and work closely with other Executive Assistants (EAs) to enable successful meeting management.
Enables flexibility and agility in meeting management.
Provides back up support for administrative staff when required.