Executive Legal Assistant

First National Bank (FNB Corp.)•Pittsburgh, PA

64d

About The Position

This position is integral to supporting the Legal Department, handling invoicing and managing vendors for Legal. This position also assists the paralegals with mailing notices and responses for garnishments and subpoenas, handles scheduling for Chief Legal Officer and other attorneys, and provides all manner of administrative support. This position is primarily responsible for performing various secretarial duties, assisting in the support of committees, compiling monthly reports to directors and completing various administrative support and special project duties. The incumbent administers various equipment and office maintenance functions and provides notary services. The incumbent provides the highest quality of service to every customer.

Requirements

High School or GED
5 years of Job Related Experience
Ability to work and multi-task in a fast paced environment
Excellent communication skills, both written and verbal
Excellent organizational, analytical and interpersonal skills
Excellent customer service skills
Ability to use a personal computer and job-related software
MS Word - Expert Level
MS Excel - Intermediate Level
MS PowerPoint - Intermediate Level

Responsibilities

Performs various secretarial duties such as telephone and reception duties, scheduling and coordinating meetings, making travel arrangements, typing reports and correspondence, editing work and maintaining the filing system.
Organizes and maintains a calendar of events and other meetings.
Balances multiple priorities according to established policies and procedures, accurately and timely, while maintaining confidentiality and professionalism.
Prepares agendas and minutes for various committees, maintains files for internal and regulatory users according to established policies and procedures, accurately, timely, completely and confidentially.
Gathers data from departments, complies data from minutes, assembles and copies monthly reports assuring a professional appearance and distributes the presentation package to Directors accurately and timely.
Performs various administrative support and special project duties by acting on the request of management to participate in clerical interviews.
Coordinates department moves, provides record keeping for banking industry organizations, coordinates luncheons and events and balances multiple priorities using effective communication to achieve the established goal for each project.
Administers various equipment and office maintenance functions, ensures equipment resources are maintained, encourages optimum utilization of hard and soft resources, proofs instructions when appropriate, recommends equipment replacements and upgrades to ensure productive use of equipment and software resources.
Provides notary services, conforms to required procedures to notarize internal and external signatures and maintains a log of activities according to notary laws to ensure the acceptance of documents by legal and governmental entities.
Performs other related duties and projects as assigned.
All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program. F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions.