Executive Legal Assistant

National Church Residences•Dublin, OH

11d•Onsite

About The Position

PURPOSE Reporting to the Legal Operations Manager and working closely with the General Counsel and in accordance with organizational policies and procedures, the Executive Legal Assistant provides high-level administrative and operational support to the General Counsel and the Legal Department. This role ensures efficient coordination of legal priorities, manages sensitive information with discretion, and facilitates communication between internal stakeholders and external partners.

Requirements

Associates degree or equivalent work experience.
3+ years of experience in an Executive Assistant-level role or equivalent
Must have excellent communication, comprehension, and interpersonal skills.
Must have the ability to speak, read, write and understand English, as well as the ability to make self-understood.
Must have excellent computer skills with basic professional computer software (Microsoft Office suite, Windows, Smartsheet, SharePoint, etc.) and the capacity for learning new software systems quickly.
Must be self-directed with excellent organizational skills and the ability to manage tasks and assignments concurrently.
Must have strong motivational skills and a high emotional intelligence quotient (EQ)
Driver License

Nice To Haves

Previous law firm or corporate legal department experience preferred but not required

Responsibilities

Manage the General Counsel’s calendar, appointments, schedules, travel arrangements, and correspondence.
Prepare and review expense reports.
Responsible for answering and returning telephone calls to the General Counsel and the legal department 800-number.
Responsible for triage of the legal department’s mailbox, including logging requests, assignments, and preparing reporting related to metrics around team workload, projects, etc.
Responsible for providing administrative support functions to the legal team.
Review, prioritize, and route incoming communications (physical mail and email).
Draft, proofread, and prepare legal documents, memos, letters, and presentations.
Prepare and distribute meeting notifications, agendas, and supporting materials.
Obtain signatures and route documentation for approvals.
Coordinate logistics for internal and external meetings, retreats, including virtual access, meal orders and conference room set-up.
Assist with preparation of board-related materials when legal input is required.
Attend meetings and record minutes, track action items.
Maintain compliance with governance protocols and documentation standards.
Support legal team projects, including research and compilation of data for reports.
Conduct research related to legal entities and assist with filing annual reports and statutory filings; ensure all statutory agent invoices are charged to the appropriate entity.
Maintain organized systems for legal files, records, and electronic documents (e.g., M-Files, Workday).
Collaborate with other departments to ensure alignment of legal priorities.
Manage off-site corporate documents and oversee retention policy compliance with regards to off-site storage.
Support implementation of organizational initiatives and compliance processes.
Performs other duties as assigned.