Executive Coordinator

Premier Inc.

8d•$62,000 - $93,000•Remote

About The Position

Executive Coordinator What you will be doing: The Executive Coordinator will provide support to one or more members of Premier’s Executives or Senior Leaders, acting with minimum supervision, anticipating needs while managing the day‐to‐day workflow and prioritizing various projects, which includes scheduling, travel management, contact management, preparing materials for meetings, and participating in a wide range of special projects. The Executive Coordinator will perform, coordinate, and oversee administrative duties while providing an extensive level of support. This will enable the supported team to work more efficiently and effectively towards reaching the organization’s growth goals. The Executive Coordinator will have proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail. Have superb communication skills and produce well thought‐out, professional correspondence free of grammatical and spelling errors. Be an excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. Must also demonstrate ability to maintain confidential/sensitive information.

Requirements

Years of Applicable Experience - 4 or more years
High School Diploma or GED (Required)
Remain in a stationary position for prolonged periods of time
Be adaptive and change priorities quickly; meet deadlines
Attention to detail
Operate computer programs and software
Ability to communicate effectively with audiences in person and in electronic formats.
Day-to-day contact with others (co-workers and/or the public)
Making independent decisions
Ability to work in a collaborative business environment in close quarters with peers and varying interruptions

Nice To Haves

Secretarial work
Senior level administrative work
Executive team support
Customer service experience
Bachelor’s degree

Responsibilities

Extensive knowledge of MS Outlook, MS Word, MS Excel, and MS PowerPoint
Maintain the Executive’s schedule, including day-to-day and long-term management of meetings, projects, and priorities
Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants
Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines
Ensure Executives are prepared for upcoming appointments by gathering materials necessary for each meeting
Collect and assemble information for presentations, projects, and strategic planning
Coordinate with HR department for recruiting and onboarding of new employees
Serve as the first point of contact for a wide variety of high-level relationships between Executive Team and external contacts
Manage and regularly update customer contacts in database
Handle phone, email and postal mail inquiries and respond appropriately
Draft and edit correspondence, articles, reports, and presentations
Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines
Take on tasks to support the work of Premier’s programs, operations, and overall mission
Work as a member of the team, willingly providing back‐up support for co‐workers when appropriate and actively supporting group goals
If on a team with other administrative coordinators, act as a mentor and help to coach and train less experienced administrative staff.
May travel with executives to industry events.