Executive Coordinator
About The Position
Support to the Executive Director, Corporate Communications and the Executive Director of CEO Communications, coordinate regularly with other Executive's calendars and Executive Assistants. Manage executives' calendar and correspondence: maintain/prioritize and organize Outlook calendar/folders. Manages complex itineraries, to include any changes. Assist multiple executives with preparing for meetings, to include preparing materials, obtaining materials in advance, distributing materials, and keeping the executive on schedule. Assist with coordinating and managing meetings and events such as staff meetings, all-hands meetings, off-sites, skip levels, team gatherings, etc., overseeing all calendaring, communication, technology, logistics and related follow-up activities. Prepare, update, and organize information for inclusion in team strategy rooms, reports, correspondence, presentations, budgets, etc. Participate as an adjunct member of executives' leadership team, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items. Assist in keeping multiple executives well organized, to include online retrieval and archiving of documents as well as supporting the Company's records and retention schedule. Facilitate coordination / collaboration with key support functions (i.e.HR, Finance, Business Office, etc.) to implement governance, distribute information, and progress the business. Working with CEO Communications, and the CEO's Office to elevate the CEO's brand by developing and executing: Established and active employee resource groups
Requirements
- High School Diploma or GED
- A minimum of 7+ years of related experience
- A Bachelor's degree in communications, organizational effectiveness, journalism or equivalent education, training or experience is required
- Excellent oral, written, digital communication and coordination skills
- Broad knowledge of recent industry best and emerging practices, including digital and social platforms to engage key stakeholders including employees
- Proven success developing, implementing, and coordinating communication strategies for C-Suite executives
- Strategic thinker, high standards of excellence, collaborative, highly organized, creative, and willing to take risks
Responsibilities
- Manage executives' calendar and correspondence
- Manage complex itineraries
- Assist multiple executives with preparing for meetings
- Coordinate and manage meetings and events
- Prepare, update, and organize information
- Participate as an adjunct member of executives' leadership team
- Assist in keeping multiple executives well organized
- Facilitate coordination / collaboration with key support functions
- Elevate the CEO's brand
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
