Executive Coordinator NIJC

National Immigrant Justice Center•Chicago, IL

5d•Onsite

About The Position

The National Immigrant Justice Center (NIJC) advances human rights and due process for immigrants, refugees and asylum seekers through direct legal services, impact litigation, advocacy, and public education. Headquartered in Chicago with offices in Washington, DC, Indiana, and San Diego, NIJC's team of over 100 attorneys, paralegals, and professionals, along with 2,000 pro bono attorneys, is at the forefront of immigration reform. Summary: This is an in office position The Executive Coordinator to the Executive Director (ED) provides high-level administrative support to ensure the smooth and efficient operation of the Executive Office. This role is vital to the organization, supporting the ED in managing internal operations, external communications, and strategic initiatives. The ideal candidate is detail-oriented, discreet, proactive, and deeply committed to the mission of our organization. This position also supports NIJC's programmatic and operational teams, as necessary. Individual accountabilities and work volume will be established through the development of annual Success Objectives, within the framework outlined below.

Requirements

Bachelor's Degree required
Minimum of 3-5 years of experience as an executive assistant or similar administrative support role.
Excellent written and verbal communication skills.
Perform data analysis and conduct accuracy checks.
Strong organizational and time management abilities.
High level of professionalism, discretion, and confidentiality.
Proficiency with Microsoft Office Suite, including Excel and Pivot Tables
Ability to work independently, manage multiple priorities, and anticipate needs.

Nice To Haves

Nonprofit or mission-driven organization experience strongly preferred.

Responsibilities

Act as the primary point of contact for internal and external communications on behalf of the Executive Director and executive team.
Handle all communications with professionalism and discretion
Manage the Executive Director's calendar, scheduling meetings, and appointments
Coordinate and prepare materials for board meetings, donor meetings, and other leadership engagements.
Draft, proofread, and format correspondence, reports, presentations, and other documents.
Act as a liaison between the Executive Director and staff, board members, partners, and donors.
Ensure timely follow-up on action items and communications.
Be a part of our intern committee, assisting with recruiting and onboarding.
Process invoices for the Billing department
Manage various accounts for the organization including rental cars, cell phones, and purchasing accounts
Assist with Human Rights Awards annual event
Assist in planning and executing special projects and organizational events.
Support grant proposal submissions and reporting processes in collaboration with development staff.