Executive Coordinator, Pricing, Access, Value & Evidence

BioMarin Pharmaceutical Inc.•San Rafael, CA

About The Position

Reporting directly to the SVP, Global Head of Pricing, Access, Value and Evidence, the Executive Coordinator will be responsible for providing day-to-day administrative support to the SVP. In addition, this individual will provide support to the SVP’s leadership team in areas such as calendar management, scheduling/coordinating meetings and travel, and expense reporting, as needed. The Executive Coordinator’s assignments will be varied and complex in nature, often requiring considerable judgment, creativity, and discretion in resolving issues. This individual must be a self-starter and be able to manage multiple priorities independently a dynamic, evolving, and fast-paced environment.

Requirements

Commitment to excellence - perform duties at the highest level possible on a consistent basis; Strong business sense and can decipher priorities and make sound judgment calls when needed
Excellent communicator (verbal and written) - able to interact with people of all levels in a confident, professional manner
Quick learner and self-starter - able to work independently, with a sense of urgency
Responsiveness to deadlines, strong attention to detail, and able to prioritize multiple tasks
Independent judgment and discretion with sensitive/confidential and proprietary information
A high level of professionalism with strong influencing skills and ability to anticipate situations or issues
A can-do attitude; Flexible and adaptable
Team-player who builds and maintains effective relationships, within the department and cross-functionally; Partners well with BioMarin’s Executive Coordinator community
Minimum of 5 – 10 years experience of executive level support, including experience supporting global teams
Excellent computer skills with strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with coordinating complex travel; Working knowledge of Concur Expense management
Bachelor’s degree preferred

Responsibilities

High volume calendar management for the SVP, Global Pricing, Access, Value and Evidence, as well as calendar support for others on the PAVE leadership team
Understanding priority and seniority of meetings; Initiates and determines which meetings to reschedule to resolve conflicts
Scheduling meetings (virtual, in-person, and hybrid) with participants and stakeholders across various functions and regions/time-zones; Confirms virtual vs in-person attendance as needed
Coordinating catering for on-site critical meetings (when appropriate and approved)
Working and partnering with the Sr Executive Coordinator to the Chief Commercial Officer of BioMarin’s Global Commercial Organization and working closely with other BioMarin Administrative Assistants
Coordinate and organize complex domestic and international travel (flights, hotel, ground transportation, travel agenda, etc)
Preparing expense reports, ensuring alignment to policies and submitting in a timely manner
Resolving IT issues, ordering equipment upon request; Maintaining distribution lists
Planning and organizing team building activities for both the GCO leadership and broader team
Coordinating, compiling, and editing various material upon request
Onboarding support for new hires (org announcements, IT set-up, scheduling introductory meetings, etc.)
Assisting with miscellaneous administrative requests from senior staff members in GPS, such as entry of contracts