Executive Coordinator for Medical Affairs (Administrative | Project Support)
About The Position
Are you a highly collaborative go-getter who genuinely enjoys making meetings, projects, and people work better together? If so, you might be the perfect fit for our brand-new Executive Coordinator role at PCHC. In this dynamic position, you'll partner closely with our Medical Affairs team-including our Chief Medical Officer, Executive Clinical Director of Primary Care, and medical leadership-to provide high-level administrative and project support that keeps our organization moving forward with clarity and purpose. We're looking for someone who brings sharp critical thinking, positivity, strong judgment, and the ability to balance independent work with true team collaboration. If you're ready to hit the ground running and help shape the future of this role, we'd love to hear from you. Apply today! What's it like to work at PCHC? Find out: https://www.youtube.com/watch?v=GyC3DFYq0zg Schedule: Full-time, Monday-Friday, Typical Business Hours (Hybrid Remote Schedule - Bangor, Maine)
Requirements
- Associate's degree required; bachelor's degree preferred (or equivalent relevant experience).
- Minimum of 3 years' experience supporting executives or senior leaders, preferably in healthcare or Medical Affairs, required.
- Experience in clinical administration, project management, healthcare operations, or nonprofit administration required.
- Having a valid driver's license with an acceptable driving record and/or an appropriate length of driving experience for insurance purposes is required. Any concerns raised by the results of a driving record check will be subject to an individualized review to determine whether the infraction is relevant to the individual's ability to perform the responsibilities of the position, in accordance with PCHC's Automobile Safety and Background Check policy.
Nice To Haves
- Supervisory experience preferred.
Responsibilities
- Medical Affairs Administrative & Operational Support: Provide trusted, high-level coordination and administrative support to Medical Affairs leadership, ensuring smooth operations, strong collaboration, and reliable execution of key clinical initiatives.
- Project & Process Coordination: Drive efficient workflows by anticipating needs, improving processes, managing key administrative tasks, and maintaining the tools and data that help Medical Affairs deliver high-quality, mission-aligned results.
- Communication & Relationship Management: Serve as a positive, professional ambassador for PCHC-building strong relationships, supporting staff and providers, and helping others navigate systems and information with clarity and care.
- Compliance & Organizational Support: Model PCHC's values through inclusive, solutions-oriented teamwork; uphold confidentiality and compliance standards; and support organizational goals with integrity, professionalism, and respect.
Benefits
- Federally Qualified Health Center offering integrated Medical Home Model
- Collegial professional atmosphere with informed leadership
- Competitive compensation and generous benefits
- PCHC provides comprehensive, patient-centered care with integrated services, including Psychiatry & Mental Health, Dental, Family Medicine, Pediatrics, Pharmacy, Geriatrics, Laboratory Services, Physical Therapy, and more!
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Industry
Ambulatory Health Care Services
Education Level
Associate degree
Number of Employees
501-1,000 employees
