Executive Coordinator, Chief Investment Officer

The Nature Conservancy • Arlington, VA

2d • $98,000 - $110,000

About The Position

The Executive Coordinator, Chief Investment Officer will be responsible for providing direct support to the Chief Investment Officer (CIO) and may also support other senior managers. The Executive Coordinator to the Chief Investment Officer is a member of TNC’s Office of Investments. The Office of Investments team mission is to support the funding of TNC’s global conservation priorities by increasing the organization’s purchasing power through prudent and sustainable investment management. The Office of Investments team, under the leadership of TNC’s Chief Investment Officer, works on all aspects of the management and monitoring of the endowment and other long-term pools of capital in excess of $4B. The Nature Conservancy’s investment assets are used to support TNC’s global operations and most pressing conservation projects. The Executive Coordinator, Chief Investment Officer will perform a variety of high-level administrative tasks, which may include heavy calendar management budget preparation, domestic and international travel arrangements, meeting logistics, reporting and tracking information, processing expenses, and preparing timesheets for the CIO in their absence. They will create, oversee, and work to consistently improve communications to all members within the Office of Investments. They will, at times, communicate on behalf of the Office of Investments and will have contact with stakeholders, including members of the investment committee, external vendors and investment managers. They may provide operational support to the CIO, such as creating/submitting financial and technical reports, and analyzing key data to ensure efficient management. The Executive Coordinator will provide guidance in satisfying requirements based on extensive knowledge of policies and procedures. They will manage operational program guidelines and modify processes to achieve results, improve workflow, and solve problems. They will provide advice, recommendations, and training related to needs of the CIO. They must have advanced knowledge of the systems and resources utilized by the Office of Investments in order to provide support. The Executive Coordinator will work in close cooperation with senior managers, staff, trustees, board of directors, and donors, as well as customers, vendors and business relations. They will manage diverse tasks, analyze situations, evaluate alternatives, project outcomes, and implement solutions in order to improve effectiveness.

Requirements

• At least 1 year of experience working at The Nature Conservancy with familiarity of the organization, leadership, and systems
• Experience with office management functions as well as planning events and offsite meetings.
• Ability to manage and implement complex processes and diverse activities.
• Ability to work in partnership with others in a collaborative role.
• Advanced knowledge in current and evolving technology utilized by program.
• Demonstrated ability to conceive and write creatively for various audiences.
• Proficiency in interpreting guidelines and manipulating, analyzing, and interpreting data.
• Strong organization, planning, and problem-solving skills; and/or Successful experience implementing strategic program goals.
• Bachelor’s degree and 5 years related experience or equivalent combination, including 2 years providing direct administrative support to a senior manager.
• Experience managing and implementing multiple projects.
• Experience negotiating agreements.
• Experience with current technology in relevant field.
• Experience working with a wide range of people, such as board of directors, donors, volunteers, and/or all levels of staff.
• Experience working with cross-functional teams.

Nice To Haves

• Multi-cultural or cross-cultural experiences are appreciated.

Responsibilities

• Strategic management of the CIO’s calendar to help manage the CIO’s time in an effective way.
• Strategic planning for recurring meetings, trips, and attendance to internal and external events across multiple time zones.
• Prioritize calendar items and scheduling according to the needs of the Office of Investments.
• Maintain accountability for strategic goals related to functional area.
• Act independently and in supervisor’s stead as needed, exercising independent judgment to identify and solve complex problems.
• Develop and implement new initiatives that will ensure department and organization-wide goals and strategies are achieved.
• Ensure programmatic commitments, Conservancy policies and procedures, financial standards, and legal requirements are met and managed for compliance; decisions may bind the organization financially or legally.
• Assist with the development of and work within a budget; negotiate and contract with vendors.
• Maintain confidentiality of frequently sensitive and emotionally charged information.
• Manage and implement multiple projects, including managing budget, setting deadlines and ensuring accountability.
• May manage or participate in complex negotiations.
• Travel occasionally, working long and flexible hours, as needed.
• Work is diversified and may not always fall under established practices and guidelines.
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

Benefits

• TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 501-1,000 employees