Executive Coordinator, Business Operations

Third Way•Washington, DC

12d•Hybrid

About The Position

Third Way is seeking an Executive Coordinator to support the Head of Business Operations and the work of the BizOps team, the group that manages the systems, policies, and day-to-day operations that keep Third Way running efficiently. This role provides helps to ensure the organization’s internal operations are coordinated, clear, and consistently executed by providing administrative, logistical, and project support across a wide range of operational priorities. The Executive Coordinator will primarily support the Head of Business Operations, with occasional coordination support for wider Business Operations needs. This position is ideal for someone who enjoys organizing complexity, keeping things moving, and improving systems and processes behind the scenes.

Requirements

Are detail-oriented, proactive, and comfortable balancing multiple priorities
Communicate clearly and professionally, both in writing and in conversation
Are curious about how systems work and motivated to make them run better
Are eager to use technology and automation to streamline work
Thrive in a collaborative environment and take pride in supporting others’ success
Have at least a high school degree and/or 1 year of professional work experience
Self-starters : People who see and seize opportunities, take risks, learn from failure, and will bring a sustained passion for our mission.
Collaborators : People who work in teams, sharing ideas, brainstorming, co-authoring products, and advancing its shared priorities.
Creators : People who foster divergent thinking; that aren’t afraid to take on the orthodoxies of the left or the right. Team members come up with original insights, find unique ways to look at data, and challenge their preconceptions.
Results-oriented : People who function with an organizational commitment to clear objectives, ambitious timelines, accountability for results, and a focus on impact.
Respectful : People who embrace the diverse perspectives of everyone and fosters the values of diversity, equity, and inclusiveness at all times.
all current and newly hired employees must provide proof of COVID-19 vaccination

Responsibilities

Manage internal and external scheduling, calendar logistics, and meeting preparation for the Head of Business Operations
Coordinate cross-departmental meetings involving HR, Office Operations, Finance, IT, and Learning & Organizational Development, ensuring agendas, materials, and notes are prepared and follow-ups tracked to completion
Arrange travel logistics, reservations, and reimbursements, and assist with expense reports, credit card coding, and labor tracking
Support organizational projects, such as policy rollouts, retreats, audits, and onboarding initiatives — by managing logistics, documentation, and timelines
Draft and proofread internal communications, memos, and procedural documents to support clarity and consistency across BizOps
Support event planning and coordination for all-staff meetings, BizOps sessions, and professional development gatherings
Use and maintain various tools and systems that enable operational excellence — including AI note-taking tools, Monday.com , Mailchimp, Miro, Salesforce, SharePoint, and Microsoft 365
Handle sensitive operational and personnel information with discretion, sound judgment, and professionalism
Assist with data organization and reporting by capturing, formatting, and routing information gathered from meetings or systems into shared tools
Perform other administrative and operational duties as assigned to support the efficiency, organization, and communication flow of the Business Operations team