Executive Commercial Assistant

Access Medical Laboratories•Palm Beach Garden, FL

26d

About The Position

Access Medical Labs is one of the largest specialty diagnostic labs in the country, using 50% less blood and delivering next-day results. We offer a comprehensive test menu-from routine panels to advanced biomarkers-across blood, saliva, and urine, performing over 1,000 tests under one roof. Our ultra-automated facilities, spanning over 55,000 sq. ft., are powered by the most cutting-edge diagnostic technology and innovative lab logistics available. Since 2003, we've been committed to delivering a truly exceptional client experience backed by precise and reliable testing. Every innovation we pursue is driven by one purpose: making personalized medicine more practical and accessible. Company culture is the foundation of Access Medical Laboratories. We continue to attract mission-driven and goal-oriented professionals to our organization, where each individual and team is recognized for their accomplishments. We place a significant amount of value on teamwork and mentorship, enabling each individual to consistently grow and develop. At Access, each team member has a sense of belonging, family, and community. We enjoy coming to work every day in an environment where people feel empowered, understanding that each team member plays a significant role in providing peace of mind to patients nationally. Job Summary: The Executive Commercial Support Assistant provides high-level administrative and commercial support to Sales leadership, ensuring priorities, meetings, communications, and day-to-day activities remain organized and on track. This role supports the execution of commercial initiatives by coordinating information, maintaining reporting tools, preparing materials, and assisting with processes that help the Sales team operate efficiently.

Requirements

5+ years of experience supporting senior leaders in an executive assistant or commercial support capacity
Strong proficiency in Microsoft Excel, PowerPoint, and Word
Exceptional organizational and time-management skills with the ability to prioritize effectively
Ability to manage multiple tasks in a fast-paced, deadline-driven environment
High level of professionalism, discretion, and attention to detail
Strong written and verbal communication skills
Experience supporting Sales, Marketing, or revenue-generating teams
Familiarity with CRM or reporting tools such as Salesforce, HubSpot, or similar (support-level use)
Experience assisting with documentation, reporting, or basic process support

Nice To Haves

Bachelor's degree preferred

Responsibilities

Provide comprehensive administrative and commercial support to Sales leadership, including calendar management, meeting coordination, travel arrangements, and logistics
Anticipate executive needs, manage competing priorities, and handle sensitive matters with professionalism and discretion
Prepare meeting agendas, capture notes, track action items, and follow up to support timely execution
Assist in maintaining sales dashboards, KPI trackers, and performance reports using established tools and templates
Compile data, summaries, and executive-ready materials for internal meetings, leadership reviews, and commercial updates
Support coordination between Sales, Marketing, and Client Support to facilitate communication and follow-through
Support existing commercial processes by organizing documentation, templates, shared drives, and reference materials
Assist with maintaining SOPs, workflows, and internal documentation as directed by leadership
Identify administrative or coordination gaps and escalate improvement opportunities as appropriate
Prepare PowerPoint presentations, Excel trackers, and internal or external documents to support commercial initiatives
Draft correspondence and communications on behalf of Sales leadership
Serve as a point of contact for scheduling, coordination, and administrative inquiries related to the commercial team