Executive Business Partner

Norm AI • New York, NY

6d • $155,000 - $175,000 • Onsite

About The Position

We are seeking a highly strategic, detail-oriented, and proactive Executive Business Partner to work directly alongside our CEO. You will provide administrative and strategic support, playing a key role in ensuring he operates efficiently and effectively. You will operate at the center of the company, partnering across leadership and acting as a trusted thought partner, gatekeeper, and execution driver. This is a high-visibility position that requires exceptional judgment, discretion, and the ability to anticipate needs before they arise.

Requirements

• Bachelor’s degree
• 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
• Excellent organizational and time management skills, with a resourceful mindset
• Strong written and verbal communication skills
• Proficiency in Google Workspace and ability to quickly learn new tools
• High attention to detail and accuracy
• Ability to handle sensitive and confidential information with discretion
• Proactive in identifying and improving inefficient processes
• Comfortable navigating changing priorities and ambiguity

Nice To Haves

• Experience supporting founders or CEOs
• Experience in high-growth technology or AI companies
• Experience supporting law firm partners
• Experience planning and managing executive-level events

Responsibilities

• Calendar Management:
• Manage and optimize a complex calendar
• Resolve scheduling conflicts and proactively prioritize commitments
• Communication Support:
• Serve as a trusted liaison between the CEO and internal/external stakeholders, ensuring timely follow-up on requests
• Manage, prioritize, and triage incoming messages and correspondence
• Draft and edit communications on behalf of the CEO
• Develop a strong understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions
• Meeting Coordination:
• Organize and coordinate high-stakes meetings, including board, investor, and leadership sessions
• Capture and distribute key takeaways and action items when needed
• Travel Arrangements:
• Arrange travel for the CEO, including flights, accommodations, dining, and transportation
• Prepare and manage travel itineraries and any related documentation
• Administrative and Strategic Support:
• Handle highly confidential information with discretion and integrity
• Support special projects and high-priority initiatives as needed
• Perform ad-hoc administrative tasks as needed to support executive effectiveness
• Develop a deep understanding of Norm Ai’s business priorities and apply that context to daily decision-making
• Track key initiatives and ensure follow-through across stakeholders

Benefits

• We offer a competitive salary along with equity compensation.
• Our comprehensive benefits package includes a 401(k) plan with an employer match.
• Employees enjoy top-tier insurance coverage, encompassing health, dental, hospital, accident, and vision plans.
• For candidates needing to relocate to NYC, we provide relocation reimbursement.
• You'll thrive in our fast-paced learning environment where professional growth is constant.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive