Executive Business Administrator

Microsoft Corporation•Mountain View, CA

35d•$30 - $51

About The Position

Are you passionate about being at the forefront of the exciting Artificial Intelligence (AI) evolution at Microsoft? Do you thrive in a fast-paced and dynamic work environment? If you are a business support professional, we'd like to learn more about you. Foundry Product in CoreAI is seeking an experienced Executive Business Administrator to support a Vice President of Product and their team. As an Executive Business Administrator, you will effectively manage a high and time-sensitive workload, work independently, and deal with ambiguity. You will have a passion for making managers and organizations great, possess the ability to set priorities, handle multiple time-critical tasks simultaneously, and run the team in a structured way. At Microsoft, our mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Requirements

5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
Ability to meet Microsoft, customer and/or government security screening requirements are required for this role.
Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.

Nice To Haves

Demonstrated proficiency in Microsoft tools such as Outlook, Office, Employee Central, iCIMS, MyExpense, My Order, and SharePoint.
Experience managing sensitive and confidential information with discretion and professionalism.
Advanced written and verbal communication skills, attention to detail, problem-solving abilities, and time management skills.
Adaptable in a team environment, building and maintaining effective working relationships with a diverse group of contributors internally and externally.
Able to work confidentially with highly sensitive material and information with discretion.
Able to learn new internal systems and become comfortable with new technologies.
Experience working with a global team and cultural awareness
Ability to lift and move standard office equipment (i.e. computers and peripherals) up to 40lbs.

Responsibilities

Complex calendar management for a fast-paced calendar.
Reviewing team Expense Reports.
Partnering and cross-collaborating with other administrative teams as well as many parts of the CoreAI organization. Partnering with HR, Staffing, and Finance as well as facilities for space management.
Managing headcount, tracking open positions, creating requisitions, onboarding new hires, and keeping up to date with Headcount related tools. Maintaining distribution lists. Managing space allocation, anticipating possible compression issues, scheduling individual moves, and assisting with group moves for team members.
Team support includes space management, office moves, new hire set up and onboarding and procurement of equipment and supplies for the teams you will support.
Purchasing equipment for new hires and refreshes. Track assets, cost centers, PC Recycled assets, and equipment transfers.
Managing operating budget and spend, identifying near-overages and issues. Partnering with Finance to ensure no discrepancies reported. Acting as interim approver on all team expense reports, ensuring coding accuracy.
Organizing and planning off-sites and morale events at the team level.â¯ Cross-collaborating, planning, and providing support for org-wide events including Town Hall Meetings, org morale events, and other events as needed.

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