Executive Business Administrator (Human Resources)

FreshPet•Bethlehem, PA

5d•$80,000 - $110,000

About The Position

At Freshpet, our goal is to change the way people nourish their pets forever. We strive to strengthen the bond between people and our pets so that we both live longer, healthier, and happier lives while being kind to the planet. We believe that if we can create fresh, real foods that pets love and help them live healthier lives, that their pet parents will also enjoy the many benefits of a rich life shared with a pet. IT’S AMAZING WHAT CAN HAPPEN WHEN YOU START COMPLETELY FRESH! What You Will Do The Executive Business Administrator provides high level administrative and coordinating support to the CEO, CHRO, General Counsel and CFO. This role supports the smooth execution of executive priorities by managing administrative workflows, coordinating cross functional initiatives, and supporting day to day business operations. This role also owns the coordination maintenance, and reporting of business scorecards and dashboards to support visibility into performance. The ideal candidate is highly organized, proactive, and able to manage multiple priorities while maintaining a high level of professionalism and confidentiality. The ideal candidate must have advanced analytical skills.

Requirements

5–10+ years of experience in executive administration, business operations, or a strategic support role within a fast‑paced, complex environment
Demonstrated experience partnering with C-suite executives and supporting Board-level interactions, including Board meeting coordination, and governance documentation
Strong business acumen with the ability to connect details to broader organizational priorities
Proven ability to manage multiple priorities with sound judgment, discretion, and professionalism
Advanced proficiency in executive reporting and data analysis, including building and maintaining dashboards and scorecards that support leadership decision‑making
High proficiency in Excel/Google Sheets and PowerPoint/Google Slides; experience with reporting or dashboard tools such as Power BI, Tableau, or similar
Excellent written and verbal communication skills, with the ability to synthesize complex information for executive audiences
Experience supporting recurring leadership reviews, operational reporting cycles, and KPI tracking

Responsibilities

Serve as a trusted business partner to C‑suite executives, proactively managing executive priorities, workflows, and business planning events
Orchestrate complex executive calendars, travel, and meeting logitistics to optimize leader time, focus and impact
Prepare high quality executive materials, presentations, and communications to support strategic discussions and decision making
Support Board and senior leadership governance activities with professionalism, precision, and strict confidentiality.
Coordinate enterprise initiatives and cross functional projects on behalf of executive leadership
Maintain confidential documentation related to executive strategy, governance, and leadership initiatives
Own executive dashboards, scorecards, and recurring reporting mechanisms that track business performance and strategic priorites
Manage executive reporting cadences (e.g. weekly updates, monthly reviews, quarterly business reviews), ensuring accuracy, consistently, and narrative clarity
Partner with teams to standardize reporting formats, improve data quality, and elevate the usefulness of leadership materials
Serve as the central coordinator for executive meetings, leadership forums, offsites, and external‑facing business events
Plan and execute high‑impact internal and external events, including agenda development, logistics, materials, stakeholder coordination, and follow‑up
Manage executive expenses, invoices, and administrative documentation related to executive activities and initiatives
Support budget tracking and financial administration for executive‑led programs
Coordinate vendor relationships and administrative services as needed
Manage the day to day Executive office – including replenishment of office materials, food and ongoing service and maintenance