Executive Business Administrator - CoreAI

Microsoft Corporation•Mountain View, CA

36d•$33 - $73•Onsite

About The Position

Are you AI-curious business support professional who thrives in a dynamic work environment? CoreAI is at the forefront of Microsoft's mission to redefine how software is built and experienced. We are responsible for building the foundational platforms, services, programming models, and developer experiences that power the next generation of applications using Generative AI. Our work enables developers and enterprises to harness the full potential of AI to create intelligent, adaptive, and transformative software. CoreAI is seeking a Executive Business Administrator - CoreAI to support multiple executives (Corporate Vice President (CVP) level) with an emphasis on calendar and schedule management. You are a highly organized and proactive Executive Business Administrator with a proven track record of managing complex, high-volume, and time-sensitive workloads in agile environments. Known for operating independently, adapting seamlessly to ambiguity, and delivering results under pressure. You are passionate about enabling leadership effectiveness and organizational success. Skilled in prioritizing tasks, managing multiple concurrent deadlines, and anticipating the needs of executives and teams. Committed to driving operational excellence through strategic support and efficient execution. By applying to this U.S. Mountain View, CA position, you are required to be local to the San Francisco Bay Area and in office 5 days a week.

Requirements

7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Nice To Haves

Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience
5+ years of experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
4+ years of experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others
3+ years of experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
Adaptable in a team environment, building and maintaining effective working relationships with a diverse group of contributors

Responsibilities

Provides strategic calendar management and time planning support, while upholding the highest degree of integrity (e.g., highly sensitive, highly confidential topics) and maintaining confidentiality.
Manages and owns calendar, meeting preparation, and logistics based on knowledge of manager and business needs.
Uses executive maturity and judgment with full knowledge of business context to identify and coordinate delegates, execute decisions around prioritization and maintain constant communication with manager and central staff.
Manages complex ambiguity and thrives in gray space.
Strengthens and utilizes a vast internal and external network to enable team and leader's work.
Proactively drives communication and liaises between executives, central teams, and other business partners to share information and practices that drive efficiency.
Provides leadership and actively participates in the Business Support community.
Mentors Business Support professionals, contributes to organizational culture, and drives recruiting and onboarding processes.
Leads team experience activities, supports recruitment and onboarding/offboarding, and manages headcount activities in collaboration with Business Managers and Chiefs of Staff.
Manages, plans, and develops events with executive presence.
Partners with management to understand event goals and ensures successful execution.
Serves as a role model to Business Support colleagues, demonstrating executive presence, professionalism, and adapts to challenging situations and maintains professional composure.
Manages multiple complex projects and timelines, providing operations and project management support to leadership.
Drives stakeholder accountability and process improvements.
Owns expense management, budget tracking, statements of work, expense tracking and policy compliance.
Partners with Finance on all aspects of budgets and headcount.
Partners with executive leaders and Chiefs of Staff to build and manage annual ROB, including fiscal year calendar and executive meeting schedules.
Oversees space-management processes and team spaces, leads large-scale space requests, and drives space changes based on utilization data.
Coordinates travel arrangements, creates detailed itineraries, manages logistics, and ensures compliance with travel policies.
Manages CVP speaking engagements and interactions with internal and external stakeholders in partnership with Chief of Staff and other relevant stakeholders.
Exercises the highest level of trust, discretion, and judgment in handling sensitive and confidential matters.
Embody Microsoft's culture and values in all aspects of work