Executive Associate II, Neuropsychiatry GPL

Bristol Myers Squibb•Cambridge, MA

About The Position

Working with Us Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us. Position Summary Provides administrative support to a few VP, Global Program Leads for Neuropsychiatry and Neuroscience. Performs highly diverse administrative and project-focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion and judgment. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.

Requirements

High School degree, some college or degree desirable.
10+ years administrative or comparable experience; prior BMS and Executive Associate Experience preferred.
Proficient with Microsoft Suite (Outlook, Word, Excel, Power Point).
Knowledge of BMS Systems and Processes strongly preferred.
Concur Travel and T&E, Ariba/SAP, SharePoint, eSetup, Workday, Room Scheduler experience strongly desired.
Has strong organizational skills, pays close attention to detail and follow-up, and properly balances priorities and resources.
Maintains a positive attitude, a high level of productivity, adaptable to change, able to learn new tools and systems in an ever-evolving environment.
Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time zones and during periods of heavy workload.
Ability to multi-task and adapt quickly to competing priorities while remaining focused.
Ability to work effectively under pressure to meet deadlines.
Exhibits a positive work attitude, and high productivity.
Proven track record of collaboration with other administrative assistants in order to ensure business needs/goals are met.

Responsibilities

Demonstrate strong interpersonal skills and diplomacy in all levels of management.
Work with minimal supervision, have strong initiative, organization skills and commitment to follow-up with focus on details.
Calendar, email and phone management as well as timely scheduling to ensure meetings are prioritized and occur within appropriate timelines.
Perform diverse administrative duties in support of Neuroscience Global Program Leads including heavy calendar management, accountable for Global Program Team (GPT) meetings, GPT distribution lists, and GPT SharePoint access.
Along with meeting scheduling and coordination (internal and external), arranging video-, tele- conferences as necessary for these various meetings; making travel arrangements (domestic and international), processing expense reports; completing independent project work.
Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.
Adhere to T&E (travel and expenses) policies, including knowledge of general BMS policies to ensure compliance.
Ensure manager’s preparedness for meetings (e.g., assemble meeting agendas, assist with presentations)
Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.
Proactive management of high profile internal & external events.
Positive, proactive team player with ability to build relationships across the HOCT group and with key stakeholders across the organization.
Must be flexible to provide back up support for other administrative assistants within the group and/or department as needed.

Benefits

Health Coverage: Medical, pharmacy, dental, and vision care.
Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.
Work-life benefits include: Paid Time Off US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees) Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays Based on eligibility, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day. All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown.

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