Executive Associate II, Global Medical Affairs, Neuroscience

Bristol Myers Squibb • Princeton, NJ

1d • Hybrid

About The Position

Working with Us Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us. The Executive Associate II, Global Medical Affairs, Neuroscience, will provide high‑level administrative and strategic support to the SVP, Global Head of Medical Affairs, Neuroscience. We are seeking a dynamic, performance‑driven, well‑organized, and highly adaptable individual who thrives in a fast‑paced, matrixed environment. The ideal candidate is able to work independently, exercise sound judgment, and make informed decisions on behalf of the SVP related to calendar, scheduling, and travel. This individual will consistently demonstrate professionalism, discretion, and strong collaboration across teams. This position will report directly to the SVP, Global Head of Medical Affairs, Neuroscience.

Requirements

• Excellent verbal and written communication skills
• Proven ability to manage sensitive information with confidentiality, discretion, and sound judgment
• Experience acting as a lead or mentor to other administrative assistants
• Demonstrated ability to take initiative and adapt to frequently changing priorities
• Strong ability to work and think independently, analyze issues, solve complex problems, and deliver high‑quality work with strong attention to detail
• Education: High School Diploma required; some college coursework preferred
• Experience: Minimum of 3 years as an Executive Associate and 7 years of administrative‑related experience

Nice To Haves

• Prior BMS and Executive Associate experience strongly preferred

Responsibilities

• Serve as a trusted strategic partner to the SVP, Global Medical Neuroscience, enabling effective leadership, prioritization, and decision-making
• Proactively manage a highly complex and fast‑changing executive calendar, balancing competing priorities and anticipating shifts in business needs
• Act as a key liaison between the SVP and senior internal and external stakeholders, including Executive Leadership Team members and cross‑functional partners
• Prepare, coordinate, and refine materials for executive-level meetings, governance forums, leadership reviews, and external engagements with accuracy and confidentiality
• Support planning and execution of major medical congresses, leadership meetings, advisory boards, and offsites, ensuring seamless logistics, preparation, and follow‑through
• Anticipate organizational needs and potential risks; independently resolve issues and drive solutions that enable smooth day‑to‑day and long‑term operations
• Manage complex domestic and international travel arrangements and expense reporting in full compliance with BMS policies and global requirements
• Track key initiatives, action items, and deliverables on behalf of the SVP to ensure alignment, accountability, and timely execution
• Handle highly sensitive and confidential information with discretion, sound judgment, and professionalism
• Collaborate closely with Chiefs of Staff and Executive Associates across the enterprise to support alignment, consistency, and enterprise-wide effectiveness

Benefits

• Health Coverage: Medical, pharmacy, dental, and vision care.
• Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
• Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.
• Work-life benefits include: Paid Time Off US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees) Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays Based on eligibility, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day. All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown.
• Eligibility Disclosure: The summer hours program is for United States (U.S.) office-based employees due to the unique nature of their work. Summer hours are generally not available for field sales and manufacturing operations and may also be limited for the capability centers. Employees in remote-by-design or lab-based roles may be eligible for summer hours, depending on the nature of their work, and should discuss eligibility with their manager. Employees covered under a collective bargaining agreement should consult that document to determine if they are eligible. Contractors, leased workers and other service providers are not eligible to participate in the program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED