Executive Associate I

Bristol Myers Squibb • Seattle, WA

1d • Hybrid

About The Position

Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us. Position requires mastery of the executive associate function, including projection of a strong presence internally and externally with a high level of professionalism. Candidate will perform highly diverse administrative duties, which involve senior level contacts and exposure to sensitive information requiring confidentiality, discretion, and good judgment, as well as the highest level of core behaviors.

Requirements

• High School degree required, some college or degree desirable
• At least 7 years administrative or comparable experience.
• Highly motivated, independent thinker with proven problem solving and analytical skills.
• Ability to utilize technology effectively to support strategic initiatives and/or processes
• Ability to interact with colleagues at all levels of the organization.
• Must be highly proficient in various BMS systems (or willing to learn rapidly) (Concur Travel/T&E, MS Teams, SAP, eSetup, Conf Room Scheduling, WorkDay, and Sharepoint) and other office tools (Office365, Calendar, eMail and audio/ video conferencing).
• Detail oriented with excellent oral and written communication skills.
• Adapts easily to new learning situations, can establish priorities, is very proactive, reliable and accountable, and works with minimal supervision.
• A collaborative team player who effectively builds relationships with team and other departments and can work independently.
• Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time zones and during periods of heavy workload.
• Exhibits a positive work attitude, high productivity and a collaborative approach with other employees across a matrix and international environment.

Nice To Haves

• Prior BMS and Executive Associate or Project Coordinator experience preferred

Responsibilities

• Perform highly diverse, and often time-sensitive, complex administrative functions, projects, and tasks.
• Support up to 4 Executive Directory level area heads in Cell Therapy Development & Operations.
• Addresses correspondence, manages calendars, schedules meetings, conferences, and events, makes domestic and international travel arrangements, maintains accurate departmental records, and on-boards & off-boards contractors and employees.
• Has strong organizational skills, pays close attention to detail and follow-up, and properly balances priorities and resources.
• Manages, coordinates and organizes high level department meetings, town halls, including coordinating content and logistics
• Maintains a positive attitude, a high level of productivity, and is adaptable to change.
• Proactively looks ahead at schedules, events, and needs of manager/team, anticipates conflicts, problems and issues, and takes appropriate steps to produce desired outcomes with minimum assistance from supervisor.
• Interface in a professional manner with senior executives and matrix team members, handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.
• Anticipate key issues and implement action plans based on changing priorities and commitments.
• Prioritizes activities and takes action based on an understanding of departmental objectives and business needs.
• Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.
• Proficiency with MS Office Suite, Sharepoint and strong learning ability to keep up with tools
• This role also provides end‑to‑end support for site meetings and events, including securing conference rooms, coordinating room setup and equipment with Facilities/IT, arranging and cleaning up catering, and serving as the primary day‑of contact.
• Events may range from single meetings to multi‑day, back-to-back programs, requiring strong organization, anticipation of needs, and effective coordination across stakeholders.
• The expectation of all Executive Associates within the Cell Therapy Development & Operations team is that of true collaboration and partnership to ensure business needs/goals are met.
• Will also be required to provide back-up support as needed to cover planned vacations as well as unplanned absences
• Minimal domestic travel may be expected.

Benefits

• Health Coverage: Medical, pharmacy, dental, and vision care.
• Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
• Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.
• Work-life benefits include: Paid Time Off US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees) Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays Based on eligibility, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day. All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED