EXECUTIVE ASSOCIATE - Human Resources

State of careers Rhode Island•Derry, NH

4d•Onsite

About The Position

This confidential position is in the Office of Human Resources (OHR). Responsible for providing essential planning, support, implementation, administration and coordination of human resource administration, communications efforts

Requirements

A working knowledge of general personnel administration principles, practices and techniques, and the ability to apply said techniques in a major, coordinated personnel administration program; a working knowledge of the RI Merit System Act and Personnel Rules; a working knowledge of the rules, regulations and procedures affecting personnel administration and the ability to apply them; a familiarity with related federal and state statutes, regulations and guidelines; the ability to communicate effectively and prepare cohesive written reports and analyses; the ability to establish effective working relationships with a variety of internal and external customers; and related capacities and abilities.
Education: Such as may have been gained through: possession of a bachelor’s degree with specialization in public administration, human resources management, psychology, education, or a closely related field, including or supplemented by courses in personnel administration; and Experience: Such as may have been gained through: employment in a responsible professional position involving the application of modern personnel management principles and techniques in the area of general personnel administration.
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
Travel outside the office is required; Must have own transportation and be available evenings and occasionally on weekends.
Reasonable accommodations can be made for individuals with a disability.
hands-on payroll processing experience is required to understand downstream payroll/finance impacts and proactively prevent issues through strong HRIS governance and disciplined data management.

Nice To Haves

Advanced Excel capabilities (v-lookups, pivot tables, complex formulas)
Substantial medium-scale payroll
Proven project management experience- HR Project Management role helpful
Operational Excellence emphasis in prior work (Lean, continuous improvement, Six Sigma, Kaizen etc.)
Data centric experiences with high customer interface
Experience developing, SOP’s, guidance documents, training and user content of internal internet pages (Knowledge Base or other)
3+ years of high volume and complex benefits, payroll or related processing experience
3+ years of experience working within HR Information Systems, such as ADP, Workday, PeopleSoft, Paylocity, managing data and running complex reports
Experience creating dashboards
Excellent written and verbal communication capability
Ability to onsite five days a week to start with consideration for remote work after 6 months

Responsibilities

To perform a variety of routine assignments in the field of general personnel administration, including implementation of departmental/agency processes for the recruitment, selection and placement of personnel, the preparation of personnel transaction forms, and the maintenance and update of records.
Reviews weekly timesheets for accuracy and conformity to personnel rules to ensure all staff are paid accurately each pay period; prepares applicable payrolls for processing.
Creates and administers new programs such as orientation and coordination of training.
To implement procedures ensuring equal opportunity and ADA (Americans with Disabilities Act) compliance in the areas of recruitment and promotion.
Reviews, prepares, and processes personnel action forms for appointments, promotions, reemployment, transfers, demotions, terminations, and leaves of absence to ensure that personnel actions are processed appropriately and timely.
Tracks new hires and terminations and makes appropriate document updates to ensure that the RIDE Table of Organization and employee seniority lists are accurate.
Computes, verifies, and prepares retroactive salary adjustments, wage reports, and/or other related reports.
Composes and types letters and memoranda regarding routine payroll and personnel matters.
Answers routine and occasionally complex questions from employees and other interested parties regarding State and Regents policies, procedures, and rules.
Assists the Chief of Human Resources with Labor-Management Committees and issues.
May assist with daily schedule of events related to OHR
Performs a wide variety of strategic functions of a highly complex and confidential nature under the direction of the Chief for Human Resources.
To assist and act in a confidential capacity to managers who formulate, determine and effectuate management policies in the field of labor relations; to have access to confidential information concerning proposed or anticipated changes which may result from collective bargaining negotiations.
To consult with agency staff, union representatives, and management personnel concerning general personnel administration issues; to provide technical advice in the implementation of organizational strategies related to contractual obligations.
To review agency staffing needs and employees’ skills and abilities, and to recommend optimum utilization of available employee resources.
As required, to perform intermittent, professional tasks related to employee training, public relations, or similar agency functions.
To utilize electronic equipment, computer software, automated databases and related technology and equipment in the research and development of HR products and analyses.
To do related work as required.
This role includes day-to-day HR system updates, data integrity, access controls, audits, compliance boards, policy communications, and operational reporting support.
The role partners closely with Payroll and Finance to ensure HRIS configuration and effective-dated transactions support accurate payroll outcomes.

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.

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