Executive Support Officer

Triangle ABA•Raleigh, NC

12d•Onsite

About The Position

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional administrative skills, a keen eye for detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring smooth operations within the office and requires a strong commitment to professionalism and confidentiality.

Requirements

Proven experience as an Executive Assistant or in other administrative roles.
Strong organizational skills with the ability to prioritize tasks effectively.
Proficiency in Microsoft Office Suite, particularly Outlook Calendar for scheduling purposes.
Excellent written and verbal communication skills.
Attention to detail with strong proofreading abilities.
Ability to maintain confidentiality and handle sensitive information responsibly.
Familiarity with office equipment and basic clerical procedures.
A proactive attitude with a willingness to learn and adapt in a fast-paced environment.

Responsibilities

Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Prepare and edit correspondence, reports, and presentations with a focus on accuracy and clarity.
Conduct proofreading of documents to ensure high-quality output.
Maintain organized filing systems for both physical and digital documents.
Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date.
Transcribe meeting notes and other documents as required.
Handle incoming phone calls with professionalism, demonstrating excellent phone etiquette.
Assist in various clerical tasks to support the overall functioning of the office.
Collaborate with team members to improve processes and enhance office efficiency.