Executive Assistant

Patriot Growth Insurance Services and Partner Agencies • Cheshire, CT

8d • Onsite

About The Position

The Executive Assistant serves as the first point of contact for visitors and clients, while also providing administrative support to executives and managers. This role involves managing office communications, scheduling appointments, coordinating meetings, and handling various administrative tasks to facilitate efficient workflow. Work Arrangement: This is a full-time position reporting to our office located in Cheshire, CT.

Requirements

• Proven experience as a receptionist, administrative assistant, or similar role.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management abilities.
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.

Nice To Haves

• Bachelor's degree in business administration or related field.
• Experience in a corporate or executive environment.

Responsibilities

• Greet and assist visitors in a professional and friendly manner.
• Manage incoming calls, emails, and correspondence, redirecting them as necessary.
• Monitor incoming and outgoing faxes, FedEx and USPS packages and mail.
• Maintain cleanliness and organization of the reception area, kitchens, and all other shared spaces around the office.
• Provide administrative assistance to executives and managers, including calendar management, travel arrangements, and expense reporting.
• Prepare and edit correspondence, reports, and presentations as required.
• Manage office and kitchen supplies and equipment, ensuring availability and functionality.
• Schedule and coordinate meetings, appointments, and conferences.
• Prepare meeting agendas, materials, and follow-up documentation as needed.
• Prepare binders, proposal booklets and tabs for account analysts and managers.
• Arrange for catering and logistics for meetings and events.
• Maintain and update contact lists, databases, and filing systems.
• Run and send Motor Vehicle Records, Certificates of Insurance and Auto ID Cards
• Manage confidential information with discretion and integrity.
• Collaborate with other administrative staff to ensure seamless office operations.
• Assist with special projects and initiatives as assigned.

Benefits

• Medical, Dental, and Vision Benefits
• Flexible Spending Account (FSA), Health Savings Account (HSA), and Commuter Transit Programs
• Company-paid Short-Term Disability, Long-Term Disability, and Group Term Life
• Company-paid Employee Assistance Program
• Paid Parental Leave
• Paid holidays
• Personalized PTO
• 401(k) with employer match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level