MSIM- Expansion Capital - Executive Assistant

Morgan Stanley•New York, NY

4d•$80,000 - $100,000•Onsite

About The Position

Morgan Stanley Investment Management (“MSIM”), together with its investment advisory affiliates, has more than 1,300 investment professionals around the world and $1.7 trillion in assets under management or supervision as of June 30, 2025. Morgan Stanley Investment Management strives to provide strong long-term investment performance, outstanding service and a comprehensive suite of investment management solutions to a diverse client base, which includes governments, institutions, corporations and individuals worldwide. About Morgan Stanley Expansion Capital: Morgan Stanley Expansion Capital is a growth-stage investing platform with over $2Bn of AUM across dedicated growth equity and credit funds. The team targets $20M to +$75M investments in high-growth, capital efficient companies across all sectors, with a focus on the technology, consumer and healthcare verticals primarily in North America and Western Europe. Investments include first institutional, growth carve-out, founder liquidity, secondary and follow-on opportunities. Expansion Capital’s ability to invest across the capital structure, and its connectivity to a leading global brand, is unique within the late stage investing universe. For more information on the Expansion Capital team and investment portfolio, please refer to our website here . The team is seeking an Executive Assistant. The Executive Assistant will provide calendar management and meeting invites, expense management, travel arrangements, and other administrative functions, including general office workflow. In addition to providing direct support to senior management, the candidate will provide administrative support to additional team members. The position is based in New York Office (1585 Broadway) and is a full-time, on site, position (this position is not remote). This position works in partnership with another on-site Executive Assistant based in San Francisco to cover the entire Expansion Capital team but will be primarily supporting the NY team.

Requirements

Minimum of 4 years' experience in an Executive or Administrative Assistant role, preferably within the financial services industry.
Bachelors degree preferred, or equivalent corporate experience.
Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Outlook.
Strong communication, writing, judgment, and problem-solving skills.
Ability to work independently, take initiative, use judgement, and manage multiple tasks concurrently in a fast-paced environment.
Must work well with short deadlines and high priority deliverables
High integrity and trainable is critical

Responsibilities

Calendar and Communication Management: Serve as the first point of contact for inbound and outbound communications, exercising discretion with sensitive information.
Maintain executives' calendars, schedule meetings and conference calls, and manage meeting conflicts using Microsoft Outlook.
Understand key clients and colleagues, take accurate messages, and stay informed of executives' whereabouts.
Travel and Event Coordination: Arrange domestic and international travel, including flights, hotels, car services, and necessary travel documentation.
Plan and organize internal events, including conference room reservations, multimedia support, and catering arrangements.
Administrative Support: Prepare, submit, and monitor expense reports, ensuring accuracy and timely submission.
Create, edit, and format documents using Microsoft Office Suite and Adobe Pro.
Manage shared sites such as Microsoft Teams and SharePoint, and support onboarding/offboarding processes.
Back-up coverage for admin. colleague(s) during planned or unplanned absences from the office
Helping to review and prioritize incoming mail and taking appropriate action.
Documentation Management Execution of legal documents to be signed by various Officers
Operational and Project Assistance: Interface with various departments to collect information and respond to requests on behalf of managers.
Working with portfolio company management and executive assistants to plan Board meetings, other committee meetings, and onsite meetings; ensuring optimal scheduling based on calendars of MDs involved with portfolio companies
Assisting with all portfolio needs, documentation wise, distributing weekly team meeting, portfolio review materials and other pitch decks or materials related to companies
Process invoices and create funding requests using internal platforms.
Assist with ad hoc projects and provide backup coverage for other administrative assistants as needed.