Executive Assistant | Volt Capital

Paine Ventures•New York, NY

8d•Hybrid

About The Position

Volt Capital is a New York-based venture capital firm focused on elevating crypto founders who are reimagining our systems. Since its launch in 2021, Volt Capital has made 60+ investments in early-stage crypto companies and protocols like Nansen, Magic Eden, LayerZero, Squads, Farcaster, Gevulot, and Pixels. Volt Capital is looking for a full time Executive Assistant to join the firm. You’ll be directly supporting the General Partners, working closely with the Chief of Staff and the growing investment + research labs teams. We’re currently a team of 5 people. About You Type A operator who is excellent at context-switching and thrives in high-stakes environments High accountability. You set and uphold a standard of excellence for yourself and for our team You understand that all interactions, IRL and digital, are brand signals You write emails and copy with our audience in mind. You know how to move things forward without overstepping and how to convey presence without needing exclamation marks You are composed, discrete and professional in all interactions You see two steps ahead. You intuit our next move, moving seamlessly between the ten thousands foot strategy and the ground-level detail required for execution We are a small team and all get our hands dirty at times to deliver results to our founders and LPs. You feel that no task is too big or too small for you take on High openness and naturally curious, such as about new tools to add to our workflow and productivity stack You have good taste and cultural fluency. This is demonstrated, for example, by keeping a pulse on new restaurants and event venues that are worthy of hosting our founders and LPs You are a quick study and quick to implement feedback

Requirements

Min 5 years Executive Assistant, Chief of Staff, or administrative/operational support roles in fast-paced, high-trust environments (VC, finance, startups, tech, etc.)
Experience working with C-level, management or founding executives
Proficient in Google Workspace and Microsoft Suite products
Excellent written and verbal communication skills, with the ability to convey complex information clearly
Ability to work independently and as part of a team, with a collaborative and proactive approach
Experience in office management and operations, with a background in administrative processes

Nice To Haves

Prior experience at an investment firm
Prior experience supporting or interfacing with investor relations, operations or HR functions

Responsibilities

Act as a force multiplier for the General Partners
You’ll manage scheduling and prep for key meetings
You’ll own execution of founder and LP meetings, internal and external dinners and select firm events, managing end-to-end logistics
Collaborate with our Chief of Staff to develop and manage internal firm processes, streamlining our operations and improving efficiency
Coordinate and manage firm projects and events, coordinating stakeholders, vendors and managing deadlines
Partner with the investment team to keep processes running smoothly, from calendaring diligence calls to supporting deal flow tracking to enforcing closing timelines
Develop and maintain internal databases, ensuring accurate and up-to-date information crucial for decision-making
Oversee and manage day-to-day office operations
This is a hybrid role: you must be based in the NY/NJ area with the ability and keen willingness to commute to our West Village office one or two days per week, or more often as needed to support key meetings and events
Willingness to travel (domestically and internationally) a handful of times a year/as necessary