Executive Assistant

Viasat, Inc.•Carlsbad, CA

13h•$87,000 - $149,000•Onsite

About The Position

Viasat is seeking a highly organized Executive Assistant with exceptional attention to detail, a strong sense of urgency, and excellent critical‑thinking skills to support the Chief Technology Officer (CTO). This position is based at our corporate headquarters in Carlsbad, CA. The Executive Assistant is an integral member of the organization, responsible for ensuring the business operates efficiently and that key functions run smoothly. We are a team of self‑motivated, innovative professionals who collaborate to maintain the success of the organization. As an Executive Assistant to a member of Viasat’s Executive Leadership Team, this role requires a focused individual who is dedicated, calm under pressure, proactive, and able to anticipate needs in a fast-moving environment. In this highly visible role, you will provide executive support and help ensure seamless daily operations. The ideal candidate brings exceptional energy, professionalism, and proactive judgment while anticipating needs, navigating shifting priorities, and ensuring seamless daily operations. You will serve as a trusted partner and ambassador for our culture, demonstrating outstanding relationship-building, communication, and customer service skills while interacting regularly with senior executives, Board members, and high-profile external partners. You will thrive in this position if you are self‑motivated, detail‑oriented, calm under pressure, and committed to enabling executive and organizational success. As an integrated member of the business area, you play a critical role in ensuring operations run smoothly and efficiently. Collaboration is central to this role—you will work closely with other Executive Assistants and administrative staff to uphold a high standard of support across the company.

Requirements

5–7 years of experience providing administrative support to C‑level executives in global organizations.
Strong attention to detail with consistent accuracy and efficiency.
Excellent problem‑solving, critical‑thinking, and organizational skills.
Ability to support leaders across global time zones and work outside standard hours.
Experience coordinating major global meetings and events.
Ability to track, report, and analyze budgets.
Proven skill managing complex executive calendars and priorities.
Success in fast‑paced, collaborative, matrixed environments.
Ability to learn quickly, adapt, and execute effectively.
Advanced proficiency in Microsoft Office, SharePoint, and Concur.
Working knowledge of Zoom, Oracle, Slack, and similar tools.
Strong verbal and written communication skills, including preparing and organizing content for presentations .
Ability to manage high workloads and shifting priorities independently.
Able to stay calm and effective under pressure.
Initiative to plan and manage multiple deadlines.
Strong interpersonal and customer‑service skills across cultures and levels.
Sound judgment aligned with policies and standards.
Ability to handle sensitive and confidential information discreetly.

Nice To Haves

Previous administrative experience within a technology-centric , government, defense, or highly regulated global organization.
Tech-savvy and are experimenting with AI and automation with success or demonstrated awareness of AI tools and technologies, with the ability to learn and integrate AI‑driven productivity solutions into daily workflows.
Advanced experience with Adobe Acrobat, including professional‑level PDF editing.
Bachelor’s degree or equivalent combination of education and experience.

Responsibilities

Manage the CTO’s complex calendar, appointments, meetings, and daily prioritization.
Handle high volumes of communication (calls, emails, correspondence) with professionalism and confidentiality.
Coordinate and manage complex international travel for the CTO, including multi‑leg itineraries, visa requirements, global time‑zone optimization, and proactive contingency planning.
Build strong relationships across the organization and with external partners, including executives and Board members.
Coordinate domestic/international travel and expense reports using Concur.
Plan and support meetings and events, including agendas, materials, minutes, logistics, and follow‑up.
Assist with creating and editing presentations and executive‑level documents.
Arrange meetings, coordinate agendas, presentations, and logistics, such as room reservations, and IT set up.
Troubleshoot web meetings, VTCs, and basic IT needs.
Support onsite hospitality, catering, office supply management, and purchasing card activity.
Partner with Facilities on space planning, maintenance requests, and office setup.
Establish and refine consistent administrative standards, processes, and operational excellence across all supported sites.
Prioritize competing needs, respond quickly to changes, and ensure follow‑through on all action items.
Collaborate with other Executive Assistants and provide backup support as needed.