Executive Assistant , AWS People Experience and Technology

Amazon•Seattle, WA

1d•Onsite

About The Position

The Executive Assistant (EA) to two dynamic Human resource Director's is an exciting opportunity to work closely with the PXT senior leadership partnering with AWS's Marketing and Compute and ML Services senior executives. This is your chance to be an instrumental part of empowering these leaders to be as efficient and effective as possible. This role is all about building strong trust and being relied upon to optimize the leader's time. ABOUT YOU You are a flexible multitasker who thrives in a fast-paced environment and can work independently. Reporting to and supporting two HR Director's, you will be able to quickly shift priorities and work with various internal stakeholders as different needs arise. You are comfortable operating in an agile environment, adapting to the challenges of a busy office, and possess solid experience successfully navigating the complexities of a large organization. You have proven experience as a strong team player with exceptional attention to detail. This role requires five (5) days a week in office.

Requirements

Experience with Microsoft Office products and applications
5+ years of executive assistant experience
Experience leading process improvements
Experience in a fast-paced, high-tech company
Experience designing processes to maximize efficiency
Experience managing confidential and sensitive employee information and adherence to strict confidentiality standards
Experience with written and verbal communication and presentation
Experience that includes strong analytical skills, attention to detail, and effective communication abilities, or experience in Oracle DB and experience in managing and troublshooting network

Responsibilities

Manage the leaders calendar, including scheduling large and/or complex internal and external meetings while paying close attention to global time zones
Work closely with fellow coordinators/executive assistants to accommodate more complex meetings involving senior management
Diligently submits and follows up on monthly expenses (personal and corporate, such as mobile phone bills and travel, both domestic and international) in a timely manner
Provide relationship management support, which may include follow-up requests/calls, data entry, and more
Identify administrative needs for the organization and initiate or willingly assist with projects to support those needs
Perform other administrative support duties, as appropriate (e.g., visitor registration, food orders, parking, meeting note-taking, etc.)
Coordinate internal team meetings and events/outings (All Hands, brainstorms, presentations, trainings, community outreach, etc.)
Be willing and able to travel as needed to support leaders schedule and priorities