Executive Assistant-(Home Office)

Etoile Academy Charter School•Houston, TX

10d•Remote

About The Position

The Executive Assistant provides high-level administrative and strategic support to senior leadership, ensuring efficient day-to-day operations and effective coordination across the organization. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. The Executive Assistant serves as a key partner to leadership, supporting communication, scheduling, project coordination, and organizational initiatives that drive student and staff success.

Requirements

Bachelor’s degree preferred.
3–5+ years of experience supporting senior leadership, preferably in education or a nonprofit environment.
Strong organizational and time management skills with attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
High level of professionalism, discretion, and emotional intelligence.
Proficiency in Microsoft Office, Google Workspace, and calendar management systems.

Nice To Haves

Experience in a K–12 or charter school environment.
Experience supporting board-level communications or executive leadership teams.
Familiarity with project management tools and systems.

Responsibilities

Manage complex calendars, including scheduling meetings, prioritizing requests, and resolving conflicts.
Coordinate logistics for meetings, including agendas, materials, note-taking, and follow-up actions.
Serve as a primary point of contact between executives and internal/external stakeholders.
Draft, proofread, and manage professional correspondence on behalf of leadership.
Support cross-functional projects by tracking timelines, deliverables, and key action steps.
Assist in the preparation of presentations, reports, and board materials.
Coordinate travel arrangements, events, and leadership meetings.
Maintain organized systems for documents, files, and records.
Facilitate clear and timely communication across departments.
Support internal communications, including staff updates and leadership messaging.
Build and maintain strong relationships with staff, vendors, and community partners.
Handle sensitive information with a high level of professionalism and confidentiality.
Exercise sound judgment in decision-making and prioritization.