Executive Assistant (Remote)

Viva•Colorado Springs, CO

8h•Remote

About The Position

About the job 🌎 Only open to candidates in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico. Be More Than an Assistant. Be a Game Changer. At Viva, we’re not just hiring. We’re on a mission to create meaningful career opportunities in Latin America with a focus on your growth, impact, and well-being. As an Executive Assistant (EA), you won’t just manage calendars and emails. You'll be the right hand, problem-solver and strategic partner to startup executives. From operations to decision-making, you’ll take ownership, lead initiatives, and help CEOs move faster. If you love challenges, thrive in fast-paced environments, and want to make a real impact, this is the perfect role for you. What You’ll Do Your job is to help CEOs at fast-growing startups be more productive, more efficient, and better equipped to scale. You’ll do that by:

Requirements

2+ years of work experience
Fluent in English (C1 level) – you’re clear, confident, and fast-paced
Proactive & Solution-Oriented – you anticipate needs and take action without waiting
Highly Organized & Detail-Oriented – structure and accuracy are your default
Tech-Savvy & Adaptable – Comfortable with Google Workspace, Slack, Notion, AI tools and more
Confident & Bold – you take ownership, speak up, and make things happen

Responsibilities

Being a Strategic Partner – Support up to 3 executives. Anticipate needs, solve problems, and keep them focused on what matters most.
Administrative Support – Manage calendars, emails, meetings, expenses, travel, and team engagement to keep everything running smoothly.
Operational Support – Support internal projects, reporting, process improvements, and workflow optimization.
Use Your Voice & Take Initiative – Speak up, offer solutions, and spot problems before they surface.
Drive Business Impact – Every task you complete and every idea you share helps executives save time, clear roadblocks, and grow their companies.

Benefits

Social Mission Driven: We create meaningful careers for women in Latin America and support your success at every level, from benefits to culture.
100% Remote, 100% Balanced: Fixed schedules, no overtime, weekends off.
Career Growth: Structured development, feedback, mentorship, and real opportunities to grow.
Competitive Pay: Raises and bonuses every 6 months, with zero payment headaches. Pay is delivered via Deel.
Base Activations: Your base pay increases as you hit key milestones, like getting staffed, supporting a CEO, or managing multiple executives.
Global Health Insurance: Fully covered (medical, dental, vision, and mental health) wherever you are.
Paid Time Off: Holidays, vacation, sick days, and family care days.
Family-Friendly Benefits: Paid maternity leave and flexible policies for parents.
A Team That Feels Like a Team: We’re remote, but not distant. Between wellness sessions, trivia, team calls, and Feedback Fridays, you’ll feel part of something, not just logged in.
Monthly Stipends and Perks: Enjoy wellness budgets, co-working space coverage, learning stipends, and quarterly celebration funds.