Executive Assistant

Advanced Medical Management • Long Beach, CA

6h

About The Position

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide high-level administrative and strategic support to senior leadership. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and demonstrates exceptional judgment, communication skills, and attention to detail.

This role requires a resourceful professional who can manage competing priorities, handle confidential information with integrity, and serve as a trusted partner to executives and internal stakeholders.

Requirements

• 5+ years of experience supporting senior executives
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Advanced proficiency in Microsoft Office
• Ability to manage multiple priorities with minimal supervision

Nice To Haves

• Experience supporting C-suite executives
• Experience in Healthcare
• Bachelor’s degree or equivalent experience

Responsibilities

• Manage complex calendars, meetings, and appointments across multiple time zones
• Coordinate domestic travel, including detailed itineraries
• Prepare agendas, presentations, reports, and briefing materials
• Screen and prioritize incoming communications and correspondence
• Draft emails, memos, and other professional communications on behalf of executives
• Support payor contracting initiatives
• Track action items and ensure follow-through on key initiatives
• Support board meetings and leadership meetings (materials, logistics, etc.)
• Assist with budget tracking, expense reporting, and invoice processing
• Coordinate cross-functional projects and internal communications
• Maintain confidential records and sensitive information
• Act as liaison between executives and internal/external stakeholders
• Support special projects and strategic initiatives
• Improve administrative systems and workflows
• Assist with event planning and company meetings

Benefits

• Health Coverage You Can Count On: Full employer-paid HMO and the option for a flexible PPO plan.
• Wellness Made Affordable: Discounted vision and dental premiums to help keep you healthy from head to toe.
• Smart Spending: FSAs to manage healthcare and dependent care costs, plus a 401(k) to secure your future.
• Work-Life Balance: Generous PTO, 40 hours of sick pay, and 13 paid holidays to enjoy life outside of work.
• Career Development: Tuition reimbursement to support your education and growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level