Executive Assistant

Workday • Chicago, IL

23h • $92,000 - $163,300 • Hybrid

About The Position

Come join the Paradox team at Workday! Paradox helps organizations around the world reimagine recruitment and hiring with the first-of-its-kind conversational recruiting platform. Paradox's AI assistant streamlines tasks like screening for minimum qualifications, instantly scheduling interviews, answering common candidate questions, and more through simple, frictionless mobile-, chat-, and text message-driven experiences to allow recruiting and hiring teams to spend more time with people and less time with software. As the Executive Assistant to the General Manager of Paradox, you will be the cornerstone of this product team. We're looking for a proactive and highly adaptable individual who can not only manage the daily administrative needs of a busy executive but also anticipate challenges and seize opportunities. This role requires a unique blend of exceptional organizational skills, impeccable communication, and the utmost discretion. You will be a gatekeeper of confidential information and a key partner in ensuring our team operates at peak efficiency. Your ability to juggle multiple priorities, from complex scheduling and travel arrangements to project coordination, will be critical to our success. If you thrive in a fast-paced environment and are ready to take on a role with significant impact, we encourage you to apply.

Requirements

• 5+ years of executive support and/or project coordination experience, supporting multiple senior level executives.
• Experience working with office applications including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint and Slack
• Ability to put yourself in the executive’s shoes and handle the schedule in a way that promotes the most effective use of time.
• Ability to handle highly sensitive information with discretion, sound judgment, confidentiality, and the utmost integrity.
• Strong critical thinking skills with the ability to work independently with general direction and guidance.
• High attention to detail to publish meeting agendas, take, and distribute notes, and follow up on action items
• Strong written and verbal communication skills.
• BA/BS degree or equivalent practical experience.

Responsibilities

• Executive Support: Proactively manage and anticipate the executive's daily needs, including complex calendar management, meeting confirmations, expense reporting, and ad-hoc requests. You'll act as a strategic partner, helping the executive stay ahead of their schedule and commitments.
• Communication & Collaboration: Serve as a key point of contact, expertly managing and prioritizing communication with employees at all levels, other executives, and external partners. Draft and prepare professional correspondence, presentations, and internal communications as requested.
• Travel & Logistics: Seamlessly plan and book domestic and international travel, including detailed itineraries, ground transportation, and hotel accommodations. You will handle complex travel logistics, problem-solve non-routine issues, and maintain a keen awareness of time zones and global complexities.
• Project & Event Coordination: Track and drive the completion of critical tasks and projects, following up on outstanding items to ensure deadlines are met. Plan and coordinate department events, including managing all logistics from agenda preparation and catering to securing venues and inviting attendees.
• Proactive Partnership: Act as a forward-thinking problem solver who takes initiative with minimal direction. You will anticipate upcoming needs and take action on behalf of the executive, ensuring a smooth and efficient workflow at all times.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees