Executive Assistant (Law Firm Experience Only)

SourcePro Search • New York, NY

70d • $120,000 - $120,000 • Onsite

About The Position

SourceProSearch is seeking a experienced Executive Assistant to support the Chief Operating Officer. The ideal candidate will have at least 4 years of experience supporting senior executives, excellent computer skills (Word, Excel, Outlook, PowerPoint, etc.), outstanding communication and organizational abilities, attention to detail, self-direction, and a strong sense of discretion with a high level of confidentiality.

Requirements

• Minimum of 4 years of related work experience, preferably in a real estate or property management firm.
• Proficient computer skills (Word, Excel, PowerPoint, Outlook, Adobe, etc.).
• Excellent general administrative and clerical capabilities (typing, filing, answering phones, dealing with outside and inside customers, etc.).
• BA or BS degree.
• Strong communication skills (verbal and written).
• Highly developed planning, organizational, and prioritization capabilities.
• Ability to function effectively in a high-pressure, deadline-oriented work environment.

Responsibilities

• Maintain the Chief Operating Officer's daily calendar and electronic address book.
• Schedule appointments, arrange conference calls, plan meetings, and organize luncheons.
• Answer the telephone, sort mail, handle subscriptions, and maintain personal, investment, and office files.
• Act as a liaison between the Chief Operating Officer and department managers and staff.
• Prepare internal and external written correspondence, as well as talking points for public presentations.
• Update and maintain two separate databases of properties for analytics.
• Copy and circulate monthly journals.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive