Executive Assistant - Children's WI Corporate

Children's Wisconsin•Milwaukee, WI

1d•Onsite

About The Position

At Children’s Wisconsin, we believe kids deserve the best. Children’s Wisconsin is a nationally recognized health system dedicated solely to the health and well-being of children. We provide primary care, specialty care, urgent care, emergency care, community health services, foster and adoption services, child and family counseling, child advocacy services and family resource centers. Our reputation draws patients and families from around the country. We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country. If you want to work for an organization that makes a difference for children and families, and encourages you to be at your best every day, please apply today. Please follow this link for a closer look at what it’s like to work at Children’s Wisconsin: https://www.instagram.com/lifeatcw/ Supports one of Children's WI Senior Executives and other executives by managing the appointment calendar, travel arrangements, coordinating meeting details and performing highly sensitive and confidential administrative support. Transcribes from dictation or rough draft important and confidential information in the form of minutes, letters, memos, reports, etc. Distributes to designated personnel and files copies as appropriate. Manages appointment calendars for assigned corporate executives, including scheduling appointments and committee meetings. Coordinates meeting details including: meeting materials, location, refreshments, parking, etc. Takes and transcribes meeting minutes as necessary Maintains and updates confidential files. Maintains other records and related materials. Answers and screens incoming telephone calls, redirecting calls to appropriate individuals. Takes accurate messages. Recognizes urgent or highly important calls and responds accordingly. Schedule & Location Full-Time | 1.0 FTE Milwaukee Campus Corporate Center | Monday-Friday Expectation is that this role will be onsite each day Education High School graduate or Certificate of General Educational Development (GED) or High School Equivalency Diploma (HSED) required Business or secretarial coursework beyond high school preferred Experience 2+ years of experience as an executive assistant required Current/previous experience within Children’s WI in order to gain a working knowledge of the organization and its general policies and procedures is preferred Knowledge, Skills and Abilities Ability to utilize Office 365 (Microsoft Teams, Excel, Word, PowerPoint, etc.) Ability to type letters, memos, reports, etc. using word processing skills at a speed of 60 words per minute. Ability to communicate clearly and politely with employees at all levels. Ability to prioritize and organize workload to meet daily demands, as well as respond to urgent situations. Ability to maintain the highest level of confidentiality when reading, typing or hearing matters pertaining to strategic plans as well as operational changes within the organization. Children's Wisconsin is an equal opportunity / affirmative action employer. We are committed to creating a diverse and inclusive environment for all employees. We treat everyone with dignity, respect, and fairness. We do not discriminate against any person on the basis of race, color, religion, sex, gender, gender identity and/or expression, sexual orientation, national origin, age, disability, veteran status, or any other status or condition protected by the law. Certifications/Licenses: Dedicated solely to the health and well-being of children We are the region's only independent healthcare system dedicated solely to the health and well-being of children. In Milwaukee and throughout the state, we provide kids and their families a wide range of care and support - everything from routine care for ear aches or sore throats to life saving advances and treatment options. Our academic partner, The Medical College of Wisconsin, brings many of the nation's most well-respected doctors to our team. Together we work to ensure that every child and family we serve receives nothing but the best. Learn more about our affiliation with the Medical College of Wisconsin and the power of academic medicine. Please let us know a little about yourself so we can connect on future openings!

Requirements

High School graduate or Certificate of General Educational Development (GED) or High School Equivalency Diploma (HSED) required
2+ years of experience as an executive assistant required
Ability to utilize Office 365 (Microsoft Teams, Excel, Word, PowerPoint, etc.)
Ability to type letters, memos, reports, etc. using word processing skills at a speed of 60 words per minute.
Ability to communicate clearly and politely with employees at all levels.
Ability to prioritize and organize workload to meet daily demands, as well as respond to urgent situations.
Ability to maintain the highest level of confidentiality when reading, typing or hearing matters pertaining to strategic plans as well as operational changes within the organization.

Nice To Haves

Business or secretarial coursework beyond high school preferred
Current/previous experience within Children’s WI in order to gain a working knowledge of the organization and its general policies and procedures is preferred

Responsibilities

Supports one of Children's WI Senior Executives and other executives by managing the appointment calendar, travel arrangements, coordinating meeting details and performing highly sensitive and confidential administrative support.
Transcribes from dictation or rough draft important and confidential information in the form of minutes, letters, memos, reports, etc. Distributes to designated personnel and files copies as appropriate.
Manages appointment calendars for assigned corporate executives, including scheduling appointments and committee meetings.
Coordinates meeting details including: meeting materials, location, refreshments, parking, etc.
Takes and transcribes meeting minutes as necessary
Maintains and updates confidential files.
Maintains other records and related materials.
Answers and screens incoming telephone calls, redirecting calls to appropriate individuals.
Takes accurate messages.
Recognizes urgent or highly important calls and responds accordingly.