Executive Assistant - Leventhal School of Accounting

University of Southern California • Los Angeles, CA

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About The Position

The University of Southern California Leventhal School of Accounting is seeking applications for a full-time Executive Assistant. Reporting to Leventhal’s Executive Director, the Executive Assistant will support the Dean and Executive Director and oversee the front office. As part of the USC Marshall School of Business, the Leventhal School of Accounting is widely recognized in the top tier of accounting education. We are proud to have a world-class faculty and welcome exceptional undergraduate, graduate, and doctoral students from across the globe.

Requirements

• Bachelor’s degree (or combined experience/education as a substitute)
• Minimum of 5 years of work experience
• Experience in supervising administrative operations of multi-faceted department.
• Strong organizational skills to address, prioritize, and coordinate multiple problems and activities concurrently.

Nice To Haves

• Excellent oral and written communication skills
• Excellent interpersonal skills to engage with a variety of constituents
• Ability to maintain confidentiality, exercise discretion, and handle sensitive information
• Flexibility and responsiveness to the needs and changing priorities of the Dean, Executive Director, staff, etc.

Responsibilities

• Support the Dean of the Leventhal School of Accounting: manage the Dean’s calendar; schedule meetings and appointments; take minutes; organize files; arrange travel; prepare itineraries and briefings; make purchases and process reimbursements; draft and review communications; provide event, class, and other assistance.
• Support the Executive Director of the Leventhal School to help carry out special projects for the Dean and for the School: includes but not limited to planning annual meetings and coordinating communications with the Leventhal Board of Councilors; overseeing logistics for guests of the Dean and of the School; helping the Leventhal staff with events such as Commencement, conferences, orientations, career fairs, and recruitment sessions; representing the Leventhal Dean’s Office at Marshall and USC at various events.
• Manage Leventhal’s front office: serve as the first point-of-contact for students, faculty, employers, and other guests for the Dean, Executive Director, and other Leventhal staff and leadership; monitor and respond to general email and phone inquiries received at the front desk; train student workers.
• Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

Benefits

• To support faculty and staff well-being, USC provides benefit-eligible employees with a broad range of benefits and perks to help protect their and their dependents’ health, wealth, and future. These benefits are available as part of USC’s total rewards package.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees