Executive Assistant , Middle Mile Planning and Optimization

Amazon•Bellevue, WA

About The Position

Are you always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team? We are looking for an exceptionally bright, well organized and self-motivated Executive Assistant to support two Directors and become part of our Seller Fulfillment Services Team here in Bellevue, WA. We are seeking a driven, bright, and motivated individual with a history of high performance to support our organization. This exciting role requires superior attention to detail, great organization and prioritization skills, the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders (at and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. You’ll need to take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups. The MMPO (Middle Mile Planning and Optimization) team at Amazon is responsible for optimizing the middle-mile transportation network, focusing on route planning, network optimization, capacity management, and scheduling for Sort Center to Delivery Station operations. The team develops tools and collaborates with global tech teams to improve efficiency, reduce costs, and enhance delivery speed. This is a large team with many moving parts, requiring an Executive Assistant who can manage two L8 leaders' calendars with significant scope while staying agile and finding ways to make them more efficient and effective in their roles. This Executive Assistant position demands someone comfortable with constant change and complex stakeholder coordination across a distributed team. The ideal candidate will excel at proactive problem-solving, bringing structure to a dynamic environment, and managing calendars around senior leaders with constrained availability. Success in this role requires adaptability, strong organizational skills, and the ability to identify process improvements that enhance leadership effectiveness across a fast-paced, high-impact organization. The MMPO (Middle Mile Planning and Optimization) team at Amazon is responsible for optimizing the middle-mile transportation network. They focus on developing tool to support route planning, network optimization, capacity management, and scheduling for Sort Center to Delivery Station operations. The team develops tools and collaborates with other global tech teams to improve efficiency, reduce costs, and enhance delivery speed

Requirements

Minimum five years providing executive support in fast environments
Advanced Microsoft Outlook knowledge
Strong working knowledge of Microsoft Word, Excel, PowerPoint, and SharePoint
Domestic and international travel coordination experience
Space planning experience
Bachelor's degree (minimum high school diploma accepted)
Demonstrated confidential information handling with integrity and discretion
Professional relationship management experience
Travel booking experience including visa acquisition
Exceptional written, verbal, and interpersonal communication skills
Positive and proactive work approach
Grace under pressure with gear-switching capability
Independent administrative detail handling with sound business judgment
Ability to utilize sound business judgment
Exceptional communication skills across all mediums
5+ years of senior level leadership support, or 3+ years of Amazon experience
High school or equivalent diploma
Experience with Microsoft Office products and applications

Nice To Haves

Experience leading process improvements
Experience in a fast-paced, high-tech company
Experience designing processes to maximize efficiency

Responsibilities

Manage complex calendar and scheduling to support teams in multiple locations
Plan and Manage executive domestic and international travel
Manage timely expense report coordination and submission
Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
Ensure the timely completion of critical tasks and follow up on outstanding matters.
Act as a liaison for direct reports
Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
Help to develop & maintain new mechanisms within the team
High judgment and decision making in an ambiguous environment
Excellent communication (written and verbal) and interpersonal skills