Executive Assistant , Middle Mile Planning and Optimization

Amazon • Bellevue, WA

4d

About The Position

We are looking for an exceptionally bright, well organized and self-motivated
Executive Assistant to support two Directors and become part of our Seller
Fulfillment Services Team here in Bellevue, WA.

We are seeking a driven, bright, and motivated individual with a history of high
performance to support our organization. This exciting role requires superior
attention to detail, great organization and prioritization skills, the ability
to plan ahead and to meet tight deadlines, all while juggling multiple critical
requests.

A high level of integrity and discretion in handling confidential information,
and professionalism in dealing with leaders (at and outside Amazon) is
important, as is the ability to be flexible and change direction seamlessly. The
successful candidate will possess the ability to complete complex tasks and
projects quickly with little guidance, react with appropriate urgency to
situations that require a quick turnaround, and want to take on varied and
exciting new projects and learn new skills. You’ll need to take effective action
without having to know the total picture, and efficiently and proactively solve
difficult or complex problems that affect people within the department or other
related groups.

The MMPO (Middle Mile Planning and Optimization) team at Amazon is responsible
for optimizing the middle-mile transportation network, focusing on route
planning, network optimization, capacity management, and scheduling for Sort
Center to Delivery Station operations. The team develops tools and collaborates
with global tech teams to improve efficiency, reduce costs, and enhance delivery
speed. This is a large team with many moving parts, requiring an Executive
Assistant who can manage two L8 leaders' calendars with significant scope while
staying agile and finding ways to make them more efficient and effective in
their roles.

This Executive Assistant position demands someone comfortable with constant
change and complex stakeholder coordination across a distributed team. The ideal
candidate will excel at proactive problem-solving, bringing structure to a
dynamic environment, and managing calendars around senior leaders with
constrained availability. Success in this role requires adaptability, strong
organizational skills, and the ability to identify process improvements that
enhance leadership effectiveness across a fast-paced, high-impact organization.

The MMPO (Middle Mile Planning and Optimization) team at Amazon is responsible
for optimizing the middle-mile transportation network. They focus on developing
tool to support route planning, network optimization, capacity management, and
scheduling for Sort Center to Delivery Station operations. The team develops
tools and collaborates with other global tech teams to improve efficiency,
reduce costs, and enhance delivery speed

Requirements

• Minimum five years providing executive support in fast environments, advanced Microsoft Outlook knowledge, strong working knowledge of Microsoft Word, Excel, PowerPoint, and SharePoint, domestic and international travel coordination experience, space planning experience, Bachelor's degree (minimum high school diploma accepted), demonstrated confidential information handling with integrity and discretion, professional relationship management experience, travel booking experience including visa acquisition, and exceptional written, verbal, and interpersonal communication skills.
• Positive and proactive work approach, grace under pressure with gear-switching capability, independent administrative detail handling with sound business judgment, ability to utilize sound business judgment, and exceptional communication skills across all mediums.

Nice To Haves

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

Responsibilities

• Manage complex calendar and scheduling to support teams in multiple locations
• Plan and Manage executive domestic and international travel
• Manage timely expense report coordination and submission
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• Ensure the timely completion of critical tasks and follow up on outstanding matters.
• Act as a liaison for direct reports
• Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
• Help to develop & maintain new mechanisms within the team
• High judgment and decision making in an ambiguous environment
• Excellent communication (written and verbal) and interpersonal skills

Benefits

• Amazon package will include sign-on payments and restricted stock units (RSUs).
• Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level