Executive Assistant

Motorola Solutions•Fort Worth, TX

2d•Hybrid

About The Position

At Motorola Solutions, we are a global community dedicated to helping keep people safer everywhere by building and connecting technologies that protect people, property, and places. Our solutions foster collaboration for safer communities, schools, hospitals, businesses, and nations. The company is a world leader in professional mobile communications systems with a strong heritage of technological innovations, focusing on mission-critical digital mobile communication systems for Government & Public Safety Communications customers. This exciting hybrid role supports the Vice President of Enterprise Data and three subsidiary companies (DRN, MVTRAC, SCM), involving management tasks for Services, Systems Integration, Software Deployment, and Mobile Video Solutions, running department operations, and gaining an in-depth understanding of the business units.

Requirements

Highly competent in the use of MS Office, especially Excel (data sorting, formulas, pivots, graphs)
Experience with the use of Microsoft PowerPoint and/or Google Slides
Excellent written and verbal communication
The ability to prioritize workload in order to carry out tasks and responsibilities in a professional, client-friendly, and independent manner
Effective time management, good organizational skills with the ability to multi-task
Consistently deliver to deadlines, and commitments and regularly contribute by taking an enthusiastic approach, demonstrating energy to own and manage workload
Recognize where flexibility is needed and demonstrate the ability to step outside role where required
Strong interpersonal skills
Energetic and eager to tackle new projects and ideas
Resourceful, can-do attitude
H.S. Diploma
3-5 years of prior experience in supporting a senior executive or project management with technology experience.
Legal authorization to work in the U.S. indefinitely is required. Employer work permit sponsorship is not available for this position.

Nice To Haves

Knowing how to utilize software programs, traverse computer systems, and handle typical tech issues is a strong plus
Bachelor's Degree

Responsibilities

Meeting management, for example, Project Reviews, Budget Reviews, Staff Meetings including all arrangements, catering and logistics for both in-house and offsite, attending and taking meeting minutes as required
Setting up Town Hall events and sending invitations
Being a point of contact for the VP’s office(s), and field calls/emails as needed
Managing and maintaining calendars and appointments; assisting in forward planning/scheduling
Expense submission for the VP
Maintaining up-to-date organization charts
Making travel arrangements
Taking ownership of DRN, MVTRAC & SCM Communications including assisting with the maintenance of the Batchat page and drafting announcements
Ad hoc basis administration support where required; attending ad hoc meetings/training sessions to facilitate good collaboration, communication and efficiency.