Executive Assistant

Formlabs•Somerville, MA

2d•$70,000 - $120,000•Hybrid

About The Position

As an Executive Assistant at Formlabs, your impact is all about being the high-leverage partner our leadership needs to keep "enabling anyone to make anything." You do much more than manage calendars; you’re the gatekeeper of our leaders' time, ensuring they stay focused on their most critical work, while you handle the complex puzzles of calendars, global travel, and fast-moving priorities. By building deep trust and staying two steps ahead, you become a "hidden engine" for the C-suite, making sure things like department-wide events, celebrations, team meetings and expense processes run without a hitch. Whether you’re automating an old workflow or navigating a busy day in the office, your efficiency is contagious—creating a ripple effect that helps Formlabs stay agile and move faster. This role will require a minimum of 3 days in-office at our Somerville, MA headquarters.

Requirements

Previous success in a fast-paced and high-autonomy environment, with limited resources and high individual ownership. The best candidate has been a successful Executive Assistant or Operational Manager before, in a high-growth and quickly changing environment.
You are collaborative in nature. You have the cultural fluency and flexibility to work effectively with diverse personalities and working styles, ensuring harmony and momentum.
Prioritization and time management are critical. A lot of your work can happen all at once, and not all requests are linear or planned. You need to be able navigate dynamic situations while triaging priorities in real time.
A passion for technology, innovation, and entrepreneurship. We want someone who is interested in the business we are in, and is willing to learn a lot about different functions and business priorities, especially of the departments they support.
You are thoughtfully networked across the org and a trusted partner to your executives, colleagues, and important external contacts. You’re tapped into the thread of the company, and anticipate the support you provide, strengthening your value over time.
Uphold our business competencies: understand our business model, revenue goals, and path to profitability.
You are independent and resourceful. You always get the job done, whether it’s counting on your own savviness, or tapping into your broader team.
Can navigate our tech stack: G-Suite, Slack, Coupa for purchasing, Zoom. You’re a document wizard in all mediums: Sheets or Excel, Google Slides or PowerPoint.

Responsibilities

Manage the calendars of 2-3 of our C-suite Executives; this includes proactive looking forward (weeks or months at a time), paying attention to business priorities to help elevate and guard time, and navigating unexpected and real-time changes throughout the day.
Be the professional internal and external face for executives –both cross-functionally across the business, and externally with clients, investors, and candidates. Ensure that Formlabs is always presented in the most professional light (organized, polished, on-time, communicative).
Organize seamless executive travel. Your stakeholders have global teams and international travel throughout the year. These trips typically involve complex itineraries – multiple stakeholder meetings, very busy schedules, and various stops. Plan for the unexpected so that travel goes as smoothly as possible.
Own executive credit cards and receipts. Submit all expense reports on time, and in line with global purchasing policies. Often this means learning the ins-and-outs of our business and finance processes, so that you can move quickly and accurately when purchasing.
Contribute significantly to internal communications for your executive’s departments. Own end-to-end communication streams (this often includes technology set up, content planning, day-of execution, email summaries, and live troubleshooting).
Project manage and effectively organize leadership level and department wide events like off-sites, kickoffs, and conferences. Scope of events ranges from 10-500 attendees.
Beyond your executives: Continuously find ways to reduce operational inefficiencies across the business, so we can work more efficiently (automating email groups, updating knowledge management, identifying a tool or resource that will improve how G&A works).