Executive Assistant
About The Position
The Executive Assistant provides comprehensive administrative support to executives and their teams, including appointment scheduling, calendar maintenance, meeting coordination, travel arrangements, expense report administration, and special projects, as needed. As the Executive Assistant, you may be the site point of contact for administrative office responsibilities. The Executive Assistant will: Provide comprehensive administrative support to executives, including: calendaring meetings/Zoom calls, coordinating town halls and on-site work events, preparing expense reports, making travel arrangements, arranging meeting rooms, guest office, and space requests Screen and direct calls, take messages, manage correspondence and email distribution, create, receive, and distribute FedEx packages and mail, print documents, photocopy, and order supplies Partner with Facilities and IT on day-to-day needs for Digital Technology Headquarters Assist co-workers with tasks/requests as needed Provide back-up services for the manager and the Executive team when needed Perform other related duties as required and assigned Demonstrate behaviors that are aligned with the organization’s desired culture and values
Requirements
- Project management
- Administration
- Troubleshooting
- google suite
Responsibilities
- calendaring meetings/Zoom calls
- coordinating town halls and on-site work events
- preparing expense reports
- making travel arrangements
- arranging meeting rooms, guest office, and space requests
- Screen and direct calls, take messages, manage correspondence and email distribution
- create, receive, and distribute FedEx packages and mail, print documents, photocopy, and order supplies
- Partner with Facilities and IT on day-to-day needs for Digital Technology Headquarters
- Assist co-workers with tasks/requests as needed
- Provide back-up services for the manager and the Executive team when needed
- Perform other related duties as required and assigned
- Demonstrate behaviors that are aligned with the organization’s desired culture and values
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
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What This Job Offers
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
