Title: Executive Assistant

Travel + Leisure Co.•Orlando, FL

37d

About The Position

Travel + Leisure Co. is the world's leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide. The responsibilities of the Executive Assistant require a keen understanding of, or ability to quickly learn, legal-specific administrative procedures and organizational skills. This position exercises independent judgment necessary to carry out the directives of the Senior Vice President, Sales and Marketing and also work with upper management. Must be able to maintain strict confidentiality and respect client-customer privilege.

Requirements

4 years of administrative and/or general office experience, preferably legal or real estate experience
Associate degree or 2-year technical certificate preferred.
Must be proficient in Microsoft Word, Excel, Outlook, PowerPoint as well as Adobe's Acrobat Professional
Must have excellent organizational skills, and strong oral and written communication skills.
Must have ability to deal with senior management in professional manner.
Must be objective by evaluating situations vs. reacting
Strong work ethic and a high level of integrity.
Must be able to maintain the highest level of confidentiality.
Comprehension of Product Knowledge and budgeting process is helpful.
Provide accurate, timely data to management, and maintain proper documentation.
Should be able to take control of various situations independently as they arise.
Must be able to express authority and see that duties are carried out properly.
Need to be able to work independently, motivate others, and meet deadlines.

Nice To Haves

CPS/CAP (Certified Professional Secretary/Certified Administrative Professional) a plus.

Responsibilities

Create and update reports as needed. Design forms and spreadsheets to accomplish objectives
Arrange meetings and conference calls. Coordinate meeting room, equipment, and food arrangements. Gather necessary data and make distributions for meetings.
Compose and draft correspondence and reports for the SVP. Ensure submitted correspondence is prepared efficiently, timely, and edited for correct grammar, punctuation, and clear content
Review accuracy and coding invoices, expense reports, and check requests for EVP. Verify corporate requirements are met.
Create and update reports for EVP as needed. Design forms and spreadsheets to accomplish objectives.
Event planning as needed in addition to all necessary travel arrangements
Project Management-included maintaining departmental organization chart and space planning for the corporate offices
Screen telephone calls and/or visitors. Determine which matters can be handled on site, and which should be directed to Corporate, site, etc.
Direct activities of administrative assistants to ensure smooth running operations during absence of management. Resolve problems and make administrative decisions when necessary.

Benefits

Medical
Dental
Vision
Flexible spending accounts
Life and accident coverage
Disability
Depending on position, paid time off, parental leave and holidays (speak to your recruiter for additional information)
Wish day paid time to volunteer at an approved organization of your choice
401k with employer match (subject to eligibility requirements, including tenure - speak to your recruiter for additional information)
Legal and identify theft plan
Voluntary income protection benefits
Wellness program (subject to provider availability)
Employee Assistance Program