Executive Assistant to the Vice Provost of Academic Affairs/Vice President of Institutional Effectiveness and Vice President for Inclusive Excellence.

Rocky Vista University•Englewood, CO

5d•$68,000 - $83,400•Hybrid

About The Position

Rocky Vista University in Englewood, CO has an opening for an Executive Assistant to the Vice Provost of Academic Affairs/Vice President of Institutional Effectiveness and Vice President for Inclusive Excellence (Full-Time) To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at www.rvu.edu . SALARY: $68,000 to $83,400 per year. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials. BENEFITS: RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee’s contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions. Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion inclusive excellence. RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Primary Purpose Provides high-level administrative and operational support to two executives: the Vice Provost of Academic Quality/Vice President of Institutional Effectiveness (VPAQIE). This role requires exceptional organizational skills, discretion, and the ability to manage complex projects and sensitive information. Responsibilities include executive calendar management, meeting coordination, accreditation support, travel arrangements, expense reconciliation, and preparation of reports and presentations. Essential Job Functions Serve as a strategic partner by managing priorities, anticipating needs, and ensuring seamless operations for the Provost and VPAQIE. Coordinate and prepare agendas, materials, and minutes for executive meetings, including the Provost Advisory Council. Support accreditation and compliance processes, including logistics and reporting to external agencies (e.g., Department of Higher Education, Higher Learning Commission, IPEDS). Manage executive calendars, schedule meetings, and coordinate travel and event arrangements. Prepare and review correspondence, reports, and presentations with a high level of accuracy and professionalism. Maintain confidential records and information; ensure compliance with institutional policies. Develop and implement efficient administrative processes and systems. Provide cross-functional support within the President’s Office and serve on university committees as needed. Utilize advanced technology skills to create presentations, analyze data, and streamline workflows. Other duties as requested.

Requirements

Exceptional organizational and time management skills with the ability to prioritize in a fast-paced environment.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
Strong written and verbal communication skills; ability to draft clear, concise correspondence and reports.
High level of professionalism, discretion, and ability to handle sensitive information.
Commitment to equity, diversity, and inclusion in all aspects of work.
Problem-solving mindset and ability to work independently with minimal supervision.
Bachelor's Degree from an accredited institution in a related field OR equivalent experience in progressively responsible administrative roles may be considered.

Nice To Haves

Previous experience in higher education.
Demonstrated success in executive-level support and process improvement.
Experience coordinating events and interacting with senior leaders and external stakeholders.
Ability to communicate professionally with institutional stakeholders at all levels of the organization.
Excellent written and verbal communication skills.

Responsibilities

Serve as a strategic partner by managing priorities, anticipating needs, and ensuring seamless operations for the Provost and VPAQIE.
Coordinate and prepare agendas, materials, and minutes for executive meetings, including the Provost Advisory Council.
Support accreditation and compliance processes, including logistics and reporting to external agencies (e.g., Department of Higher Education, Higher Learning Commission, IPEDS).
Manage executive calendars, schedule meetings, and coordinate travel and event arrangements.
Prepare and review correspondence, reports, and presentations with a high level of accuracy and professionalism.
Maintain confidential records and information; ensure compliance with institutional policies.
Develop and implement efficient administrative processes and systems.
Provide cross-functional support within the President’s Office and serve on university committees as needed.
Utilize advanced technology skills to create presentations, analyze data, and streamline workflows.
Other duties as requested.